Sr. AP Coordinator

Whistle Express Car Wash; United States; On-site; USD 28,000 - 49,000; Full time

Job summary

Whistle Express Car Wash is seeking an accounts payable professional to manage invoice processing, vendor reconciliations, and month-end activities. The role emphasizes accurate three-way matching, timely issue resolution, and maintaining audit-ready documentation in a fast-paced environment.

Responsibilities include ensuring compliance with internal controls, generating recurring AP reports, and supporting finance during month-end and year-end closes.

Responsibilities

• Review and validate invoices for accuracy, coding, approvals, supporting documentation, and compliance with company requirements.
• Perform three-way matching of purchase orders, receipts, and invoices, and resolve exceptions before payment.
• Monitor AP aging, outstanding balances, duplicate invoices, payment exceptions, and other issues that could affect vendor relationships or financial accuracy.
• Provide invoice accruals for items not processed systematically for month end close activities

Job description

What You’ll Do

Invoice Processing

• Review and validate invoices for accuracy, coding, approvals, supporting documentation, and compliance with company requirements.

• Perform three-way matching of purchase orders, receipts, and invoices, and resolve exceptions before payment.

• Monitor AP aging, outstanding balances, duplicate invoices, payment exceptions, and other issues that could affect vendor relationships or financial accuracy.

• Provide invoice accruals for items not processed systematically for month end close activities

Vendor Support, Reconciliations, and Close

• Reconcile vendor accounts, research discrepancies, and resolve invoice, payment, and account-balance questions with clear follow-through.

• Respond to vendor and internal inquiries promptly while maintaining accurate documentation of issues and resolutions.

• Support month-end and year-end close activities, including accruals, expense support, and related accounting schedules.

• Support internal and external audits by providing organized, accurate documentation and reconciliations.

Controls, Reporting, and Process Improvement

• Ensure AP activity follows company policies, accounting procedures, approval requirements, and internal controls.

• Prepare recurring AP reports and analysis for Finance and Accounting leaders, highlighting exceptions, trends, risks, and required actions.

• Analyze AP data to identify errors, recurring issues, control gaps, and opportunities to simplify or improve workflows.

• Partner with Procurement, Accounting, Finance, Operations, and system teams to improve data quality, automation, and the reliability of the procure-to-pay process.

• Maintain organized, audit-ready support for invoices, approvals, payments, reconciliations, and process documentation.

Reliable payables depend on disciplined follow-through.

If you are ready to bring accuracy, ownership, and practical problem-solving to a growing Finance team, we want to hear from you.

Base Pay Range

$20.00 - $35.60