Sr. Admin Assistant

Arbella 56 Group; Crown Colony (UT); On-site; USD 60,000 - 70,000; Full time

Job summary

Arbella 56 Group in Utah seeks an experienced administrative assistant to support top executives with clerical tasks and strategic coordination.

You will prepare reports, manage calendars, arrange travel, and handle confidential information, creating efficient workflows and reliable communication across departments.

This role requires strong MS Office skills, excellent communication, and meticulous attention to detail in a fast-paced office.

Qualifications

• Proficient in MS Office and standard office software.
• Excellent communication, time management and collaboration skills.
• Strong time-management and attention to detail.
• Some business/office experience required.

Responsibilities

• Provide clerical and administrative support to executive-level top management personnel, relieving them of complex details.
• Create standard spreadsheets, databases, and word-processing documents to plan and lay out reports and statistical tables.
• Attend meetings as a recorder and coordinate follow-up actions.
• Handle confidential or complex assignments requiring discretion, judgment, tact, and diplomacy.
• Gather, assemble, and analyze information and data from a wide variety of sources.
• Prepare reports, manuals, agendas, correspondence, and memoranda; compose own correspondence and that for executives.
• Type departmental letters, memos, and statistical reports; review typed materials for content and accuracy.
• Plan and schedule executive meetings, including location, travel, accommodations, dining services, and related details.
• Screen and answer telephone calls; address questions and resolve issues when appropriate.
• Maintain calendars, daily schedules, and an office filing system.
• Perform independent work that requires determining stated goals, implementing solutions, and effectively using available resources.
• Monitor department budget, compare actual expenses against budget, and prepare variance reports.
• Investigate assigned problems, determining research methods, data requirements, and analysis techniques.
• Resolve questions or problems related to office operations, tracking systems, and company policies and procedures.
• Review recommended solutions to sensitive or difficult problems with a supervisor.
• Initiate processes or correct/update data in analytical reports such as new product or revenue data.

Skills

Communication

Time management

Collaboration

Tools

MS Office

Job description

Key Responsibilities

• Provide clerical and administrative support to executive-level top management personnel, relieving them of complex details and advanced administrative duties.
• Create standard spreadsheets, databases, and word‑processing documents to plan and lay out reports and statistical tables.
• Attend meetings as a recorder and coordinate follow‑up actions.
• Handle confidential or complex assignments requiring discretion, judgment, tact, and diplomacy.
• Gather, assemble, and analyze information and data from a wide variety of sources.
• Prepare reports, manuals, agendas, correspondence, and memoranda; compose own correspondence and that for executives.
• Type departmental letters, memos, and statistical reports; review typed materials for content and accuracy.
• Plan and schedule executive meetings, including location, travel, accommodations, dining services, and related details.
• Screen and answer telephone calls; address questions and resolve issues when appropriate.
• Maintain calendars, daily schedules, and an office filing system.
• Perform independent work that requires determining stated goals, implementing solutions, and effectively using available resources.
• Monitor department budget, compare actual expenses against budget, and prepare variance reports.
• Investigate assigned problems, determining research methods, data requirements, and analysis techniques.
• Resolve questions or problems related to office operations, tracking systems, and company policies and procedures.
• Review recommended solutions to sensitive or difficult problems with a supervisor.
• Initiate processes or correct/update data in analytical reports such as new product or revenue data.

Requirements

• Proficient in MS Office.
• Excellent communication, time‑management, and collaboration skills.
• Strong time‑management skills and a detail‑oriented approach.
• Some business/office experience required.

Compensation

The estimated annual salary range for this position is approximately $60,000 to $70,000, based on a variety of factors including relevant skills, experience, educational background, certifications, performance, and market demand.