Administrative Assistant

The Royster Group, Inc.; Atlanta (GA); On-site; USD 40,000 - 55,000; Full time

Job summary

The Royster Group, Inc. is seeking an Administrative Assistant to provide on-site administrative and secretarial support to the executive team and manage the corporate office operations.

The role requires high organization, peace under pressure, and strong customer service skills in a fast-paced team environment. Ideal candidates will have strong proficiency in Microsoft Office 365, Adobe Acrobat, and virtual meetings platforms, with at least two years of administrative experience.

Qualifications

• Associate degree or equivalent experience required.
• Two years of recent administrative support experience preferred.
• Proficiency in MS Office 365, Adobe Acrobat, and virtual meetings tools.

Responsibilities

• Answers phones and greets visitors; schedules meetings and prepares correspondence.
• Creates presentations and reports; maintains databases and spreadsheets.
• Manages filing system and retrieves information as needed.
• Handles travel arrangements for executives (flights, rental cars, hotels).
• Maintains office equipment and stock levels; orders supplies as needed.
• Exhibits professional communication with stakeholders via phone, email, and in person.

Skills

Time management

Multi-tasking

Initiative

Verbal communication

Written communication

Organizational skills

Education

Associate degree in business or related field

Equivalent experience

Tools

Microsoft Office 365

Adobe Acrobat

Virtual meetings platforms

Internet research tools

Job description

Our core values of Customer Service, Integrity, Teamwork, Accountability, and Respect drive all aspects of our business!

We are an award-winning leader in providing executive search and professional staffing services in the private and public sectors and healthcare industry.

Job Summary

The Administrative Assistant is an integral team member with the primary responsibility for providing on-site administrative and secretarial support to the executive team and managing the efficient operations of the corporate office. To succeed in this role, you must be adept at working effectively in an extremely pressured environment, highly organized and detailed-oriented, and skilled at completing multiple assignments within tight deadlines. This position is on-site and we welcome individuals who enjoy working in a fast-paced team environment and providing exceptional customer service.

Duties & Responsibilities

• Carries out administrative duties such as answering telephones, greeting visitors, scheduling meetings, preparing correspondence, creating presentations and reports, maintaining databases and spreadsheets, sorting mail, copying, binding, scanning etc.
• Establishes, maintains, and updates the filing system. Retrieves information as needed.
• Serves as the subject matter expert of office technology systems including phone systems and conference room audio-visual equipment.
• Makes travel arrangements for executive team such as booking flights, rental cars, and hotel or restaurant reservations.
• Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Maintains the orderly appearance of the common areas (reception, conference rooms, kitchens).
• Exhibits polite and professional communication via phone, e-mail, and in-person interactions to ensure a positive experience for all stakeholders.
• Other duties and special projects as assigned by management.

Preferred Knowledge, Skills & Abilities

• Self-starter with excellent time management skills and ability to multi-task and prioritize work.
• Takes initiative and exercises judgment in the absence of direct supervision.
• Excellent verbal and written communication.
• Strong organizational and planning skills.
• Ability to quickly learn and adapt to changing technologies and learn functionality of software, new equipment, and systems.

Minimum Requirements

• Associate degree in business or related field or equivalent experience.
• Two years of recent experience in administrative support roles.
• Strong proficiency in the complete Microsoft Office 365 Suite, Adobe Acrobat, virtual meetings platforms and internet research tools.