Sr. Admin Assistant

Arbella Insurance Group; Quincy (MA); On-site; USD 60,000 - 70,000; Full time

Job summary

Arbella Insurance Group in Massachusetts seeks an experienced executive assistant to provide clerical and administrative support to top management, relieve executives of routine duties, and help prepare reports and presentations. You will manage calendars, schedule meetings, coordinate travel, screen calls, and handle confidential information with discretion.

Proficiency in MS Office and strong communication are essential.

Qualifications

• Proficient in MS Office.
• Excellent communication, time management and collaboration skills.
• Sound time management and detail oriented.
• Some business/office experience required.

Responsibilities

• Provide clerical and administrative support to top management at the executive level.
• Assist executive by relieving them of complex details and advanced administrative duties.
• Create standard spreadsheets, database, and word processing software to plan and lay out reports and statistical tables.
• May attend meetings to act as a recorder and coordinate follow‑up actions.
• Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring consideration of discretion, judgment, tact, and diplomacy.
• Gather, assemble, and analyze information and data from a wide variety of sources. Prepare reports, manuals, agendas, correspondence, and memoranda.
• Refer routine matters to appropriate parties for action and follow up to insure proper disposition.
• Compose own correspondence, and correspondence for executives. Type departmental letters, memos, and statistical reports. Review typed materials for content and accuracy.
• Plan and schedule executive meetings, including location, travel, accommodations, dining services, and other related details.
• Screen and answer telephone calls, address questions and resolve issues when appropriate.
• Maintain calendars, daily schedules, and set up an office filing system.
• Perform independent work that requires determination of stated goals, implementing solutions, and making best use of available resources.
• Monitor department budget to compare actual expenses against budget and prepare variance reports.
• Independently investigate assigned problems determining method of research, data requirements, and analysis techniques.
• Resolve questions or problems relating to office operations, tracking systems, and Company policies and procedures. Review recommended solutions with supervisor for sensitive or difficult problems.
• Require a working knowledge of data that flows through the department in order to initiate a process or correct/update data in analytical reports such as new product data or revenue data

Skills

MS Office Proficiency

Excellent communication

Time management

Collaboration

Discretion and confidentiality

Office experience

Tools

MS Office Suite

Job description

Key Responsibilities

• Provide clerical and administrative support to top management personnel at the executive level
• Assist executive by relieving them of complex details and advanced administrative duties
• Create standard spreadsheets, database, and word processing software to plan and lay out reports and statistical tables
• May attend meetings to act as a recorder and coordinate follow‑up actions
• Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring consideration of discretion, judgment, tact, and diplomacy
• Gather, assemble, and analyze information and data from a wide variety of sources. Prepare reports, manuals, agendas, correspondence, and memoranda
• Refer routine matters to appropriate parties for action and follow up to insure proper disposition
• Compose own correspondence, and correspondence for executives. Type departmental letters, memos, and statistical reports. Review typed materials for content and accuracy
• Plan and schedule executive meetings, including location, travel, accommodations, dining services, and other related details
• Screen and answer telephone calls, address questions and resolve issues when appropriate
• Maintain calendars, daily schedules, and set up an office filing system
• Perform independent work that requires determination of stated goals, implementing solutions, and making best use of available resources
• Monitor department budget to compare actual expenses against budget and prepare variance reports
• Independently investigate assigned problems determining method of research, data requirements, and analysis techniques
• Resolve questions or problems relating to office operations, tracking systems, and Company policies and procedures. Review recommended solutions with supervisor for sensitive or difficult problems
• Require a working knowledge of data that flows through the department in order to initiate a process or correct/update data in analytical reports such as new product data or revenue data

Requirements

• Proficient in MS Office
• Excellent communication, time management and collaboration skills
• Sound time management skills and detail oriented
• Some business/office experience required

Our current reasonable and good faith estimate of the annual salary or hourly wage range for this position is approximately $60,000 ($31.84 an hour) - $70,000 ($37.14 an hour) based on a variety of factors including, but not limited to, relevant skills and experience, educational background and certifications, performance and qualifications, market demand for the role and other organizational needs.

Please note: The advertised pay range is not a guarantee or promise of a specific wage.