Sr. Accounts Payable Specialist

Advent Talent Group; Minneapolis (MN); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

Job summary

Advent Talent Group is seeking a detail-oriented Senior Accounts Payable Specialist for a locally based luxury fragrance and personal care company in Minneapolis, MN. This hybrid, contract-to-hire role handles the full accounts payable cycle, including processing invoices, vendor payments, reconciliations, and month-end close with cross-functional collaboration.

The ideal candidate has strong AP experience, excels in a fast-paced environment, and brings experience with ERP systems and Concur.

Qualifications

• 3+ years of Accounts Payable experience.
• Hands-on three-way PO matching experience.
• Experience processing high-volume invoices and vendor payments.
• Strong understanding of AP reconciliations and month-end close.
• ERP system experience required.
• Excellent communication and attention to detail.

Responsibilities

• Review, code, and process vendor invoices including PO and expense invoices.
• Perform three-way matching across POs, receiving records, and vendor invoices.
• Research and resolve pricing, quantity, receipt, and invoice discrepancies.
• Process weekly check runs, ACH payments, and other payment transactions.
• Maintain accurate vendor records and supporting documentation.
• Prepare reports for financial close and audit requests.

Skills

Accounts Payable

Three-way matching

High-volume invoicing

ERP system

Month-end close

Attention to detail

Communication skills

Problem-solving

Education

Associate degree in Accounting/Finance/Business

Tools

Concur

Microsoft Excel

Job description

Advent Talent Group is seeking a detail-oriented Senior Accounts Payable Specialist to join the accounting team of our client, a locally based luxury fragrance and personal care company in Minneapolis, MN. In this highly visible role, you'll manage the full accounts payable cycle, including invoice processing, vendor payments, reconciliations, and month-end close activities while partnering with vendors and internal teams to keep financial operations running smoothly. The ideal candidate is organized, accurate, solution-oriented, and enjoys working in a collaborative environment where attention to detail and efficiency are key.

Overview

Pay: $30/hour

Schedule: Full-Time

Location: Hybrid - Minneapolis

Employment Type: Contract-to-hire

Responsibilities

Accounts Payable Processing & Three-Way Matching

• Review, code, and process vendor invoices, including both expense and purchase order invoices.
• Perform three-way matching across purchase orders, receiving records, and vendor invoices.
• Research and resolve pricing, quantity, receipt, and invoice discrepancies related to the three-way match process.
• Review and action purchase order variances to ensure outstanding items are cleared before year-end.
• Ensure invoices include proper documentation and approvals before posting within the ERP system.
• Process weekly check runs, ACH payments, freight bills, expense allocations, and other payment transactions.
• Maintain accurate vendor records and supporting documentation.

Vendor Communication & Shared Inbox Ownership

• Own and manage the shared Accounts Payable Outlook inbox.
• Serve as a primary point of contact for vendor inquiries, statement reviews, payment questions, and discrepancy communication.
• Research and resolve vendor payment, pricing, quantity, and invoicing issues in a timely and professional manner.
• Collect and maintain W-9 forms and vendor compliance documentation.
• Support annual 1099 preparation and distribution.

Month-End Close & Reconciliations

• Prepare, reconcile, and review the Accounts Payable month-end close for all applicable general ledger accounts.
• Review Accounts Payable aging reports and investigate outstanding items.
• Reconcile the Accounts Payable subledger to the general ledger and resolve identified variances.
• Prepare reports and supporting documentation for financial close and external audit requests.

Process Support & Improvement

• Review and approve employee expense reports through Concur.
• Support internal users with Accounts Payable questions and system processes.
• Assist with training new employees on Accounts Payable procedures and systems.
• Identify opportunities to improve Accounts Payable workflows, accuracy, and efficiency.

Required Qualifications

• 3+ years of Accounts Payable experience.
• Hands-on experience with three-way PO matching and resolving related discrepancies; manufacturing industry experience is strongly preferred.
• Experience processing high-volume invoices and vendor payments.
• Strong understanding of Accounts Payable reconciliations and month-end close procedures.
• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
• Experience working within an ERP system.
• Excellent communication, customer service, problem-solving, and attention to detail.

Preferred Qualifications

• Experience using an automated Accounts Payable processing system.
• Strong Microsoft Excel skills.
• Associate degree in Accounting, Finance, Business, or a related field.
• Experience with Concur or a similar expense management platform.
• Experience supporting audits and 1099 reporting.

Benefits

• Medical Insurance
• 401(k) Retirement Plan
• Paid Time Off (PTO)

Equal Opportunity Employer

Advent Talent Group is an Equal Opportunity Employer committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.