Accounts Payable Specialist

Jobvite, Inc.; Tampa (FL); On-site; USD 45,000 - 62,000; Full time

Benefits offered by this job

Competitive compensation

Health, dental, and vision benefits

401(k) with company match

Paid time off and holidays

Collaborative team environment

Job summary

Triage Partners, LLC is seeking a detail-oriented Accounts Payable Specialist with 2-5 years of relevant experience to join our finance team. This role is responsible for ensuring vendor invoices are processed accurately and timely, maintaining strong vendor relationships, and supporting month-end close activities.

The ideal candidate is highly organized, comfortable working with high volumes of transactions, and brings a working knowledge of accounts payable best practices and internal controls.

Qualifications

• 2–5 years of accounts payable experience.
• Bachelor's or associate degree in Accounting or a related field.
• Experience with ERP systems and high-volume processing.

Responsibilities

• Process vendor invoices with three-way matching, coding, and routing for approval.
• Review invoices for accuracy, documentation, and approval prior to payment.
• Assist in preparing weekly payment runs via check, ACH, and wire transfer.
• Oversee vendor master file, including W-9 collection and 1099 classification.
• Reconcile vendor statements and respond to inquiries in a timely manner.
• Assist with month-end close activities, including AP accruals and reconciliations.

Skills

Accounts payable

Vendor relations

High-volume processing

Attention to detail

Time management

Education

Associate's degree in Accounting

Bachelor's degree in Finance/Accounting

Tools

NetSuite

SAP

QuickBooks

Excel (Pivot/LOOKUPs)

Job description

Position Summary

Triage Partners LLC is seeking a detail-oriented Accounts Payable Specialist with 2-5 years of relevant experience to join our finance team. This role is responsible for ensuring vendor invoices are processed accurately and timely, maintaining strong vendor relationships, and supporting month-end close activities. The ideal candidate is highly organized, comfortable working with high volumes of transactions, and brings a working knowledge of accounts payable best practices and internal controls.

Key Responsibilities

• Process a high volume of vendor invoices, including three-way matching (purchase order, receipt, and invoice), coding, and routing for approval.


• Review invoices for accuracy, appropriate documentation, and approval prior to payment, resolving discrepancies with vendors and internal departments.


• Assist in preparing weekly payment runs via check, ACH, and wire transfer


• Oversee vendor master file, including setup, W-9 collection, and 1099 classification.


• Reconcile vendor statements and respond to vendor and operations inquiries in a timely and professional manner.


• Assist with month-end close activities, including AP accruals, account reconciliations, and reporting.


• Maintain organized, audit-ready records of invoices, approvals, and payment documentation.


• Support annual 1099 preparation and filing and assist with external audit requests as needed.


• Identify opportunities to improve AP processes, controls, and efficiency, and assist with system or process improvement initiatives.


• Ensure compliance with company policies, internal controls, and applicable accounting standards.


• Perform other related duties as assigned.

Qualifications

• 2-5 years of experience in accounts payable or a similar accounting/finance role.


• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent work experience will be considered.


• Solid understanding of accounts payable processes


• Experience with accounting/ERP systems (e.g., NetSuite, SAP, Oracle, QuickBooks, or similar) required.


• Proficiency in Microsoft Excel (pivot tables, lookups) and the broader Microsoft Office suite.


• Strong attention to detail and accuracy when managing high transaction volumes.


• Excellent organizational and time-management skills, with the ability to meet recurring deadlines.


• Strong written and verbal communication skills, with the ability to work cross-functionally and interact professionally with vendors and employees


• Ability to work independently, exercise sound judgment, and maintain confidentiality of sensitive financial information.

Preferred Skills

• Experience with AP automation or invoice workflow tools (e.g., Bill.com, Charted, or similar).


• Exposure to multi-entity AP processing.


• Familiarity with 1099 reporting requirements and sales/use tax concepts as they relate to AP.


• Prior experience in a professional services or partnership environment.

What We Offer

• Competitive salary commensurate with experience.


• Comprehensive health, dental, and vision benefits.


• 401(k) with company match.


• Paid time off and company-observed holidays.


• A collaborative team environment with opportunities for professional growth.

Triage Partners, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.