Accounts Payable Specialist

Addison Group; Minneapolis (MN); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group in Minneapolis seeks an Accounts Payable Specialist to support a fast-paced AP function in a hybrid role in St. Louis Park, MN. You will manage high-volume, PO-based invoicing, 3-way matching, and month-end close while collaborating with accounting, procurement, and operations teams.

The ideal candidate is detail-oriented with strong vendor relations, process improvements, and timely payments to ensure accurate financial reporting.

Qualifications

• Experience in 3-way matching and vendor invoice processing.
• Proficient in month-end AP close and GL reconciliations.
• Experience in PO-based environments and vendor maintenance.

Responsibilities

• Process high-volume vendor invoices in a PO-based environment.
• Perform 3-way matching to ensure pricing, quantities, and terms.
• Review invoices for proper approvals, coding, and policy compliance.
• Investigate and resolve invoice discrepancies and missing documentation.
• Manage vendor maintenance including W‑9 collection and updates to records.
• Respond to vendor inquiries regarding invoice status, payment timing, and discrepancies.
• Prepare and support weekly/biweekly payment runs (ACH, check, wire).
• Support month-end close with accruals and cut-off considerations.

Skills

3-way matching

Vendor invoicing

Month-end close

PO-based environment

Reconciliations

Vendor maintenance

W-9 collection

Vendor inquiries

Payment runs

Job description

Job Title: Accounts Payable Specialist

Location: St. Louis Park, MN (hybrid role; local candidates only)

Pay Rate: $25.00 - $30.00 / Per hour dependent on applicable experience

Benefits: This position is eligible for medical, dental, vision, and 401(k)

Position Summary

We are seeking a highly organized Accounts Payable Specialist to support a fast‑paced, high‑volume AP function within a purchase‑order–driven environment. This role is ideal for a detail‑oriented professional with deep experience in 3‑way matching, vendor invoice processing, and month‑end AP close activities, including reconciliations to the general ledger.

The AP Specialist will be a key contributor to accurate financial reporting and timely period close, working closely with accounting, procurement, and operations teams.

Key Responsibilities

Accounts Payable Operations

• Process a high volume of vendor invoices accurately and efficiently in a PO‑based environment
• Perform 3‑way matching (purchase order, receiving documentation, and invoice) to ensure pricing, quantities, and terms are correct
• Review invoices for proper approvals, account coding, and compliance with internal policies
• Investigate and resolve invoice discrepancies, including price variances, quantity issues, and missing or incomplete documentation
• Manage vendor maintenance, including new vendor setup, W‑9 collection, and updates to vendor records
• Respond to vendor inquiries regarding invoice status, payment timing, and discrepancies
• Prepare and support weekly and biweekly payment runs (ACH, check, wire)

Month‑End Close & AP Accounting

• Support the month‑end close process related to accounts payable with a strong focus on accuracy and timeliness
• Prepare AP‑related journal entries, including accruals for uninvoiced receipts and expense cut‑off