Specialist III - Inventory Specialist

Sam Houston State University; Huntsville (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Sam Houston State University seeks a Specialist III - Inventory Specialist to manage university space and property inventories, perform building audits, and ensure accurate data entry and reporting across campus. You will work with the Campus Space Planner, maintain THECB coding records, and prepare charts and summaries.

An Associate degree and several years of related experience in records management or inventory control are required.

Qualifications

• Associates degree in Business Administration or related field.
• Three years of experience compiling and maintaining records, assessing data details, inventory tracking, general auditing of records.

Responsibilities

• Maintains an accurate inventory of all space and properties, including parking lots, sports fields, and off-campus sites.
• Enters and maintains building and room data per THECB coding requirements.
• Performs building audits, measures rooms, photographs facilities, and verifies signage.
• Prepares reports, charts, and presentations, and attends meetings in the Campus Space Planner's absence.
• Scans and files copies of property deeds, easements and agreements.

Skills

Inventory management

Data auditing

Record keeping

Attention to detail

Education

Associate degree in Business Administration or related field

Tools

CAD

Adobe Acrobat

Bluebeam

Job description

Requisition ID: 202600199S

Title: Specialist III - Inventory Specialist

FLSA status: Non-Exempt

Hiring Salary: This position is a pay grade 6. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/550174.pdf.

Occupational Category: Technical/Para-Professional

Department: Facilities Planning & Construction

Division: Division of Finance and Operations

Open Date: 07/08/2026

Open Until Filled: Yes

Education and Experience Requirement

Associates degree in Business Administration or related field. Three years of experience compiling and maintaining records, assessing data details, inventory tracking, general auditing of records, or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Performs advanced specialist duties for Facilities Planning and Construction.

Primary Responsibilities

Assists the Campus Space Planner by maintaining an accurate inventory of all Sam Houston State University space and properties including but not limited to: site records of parking lots, sports fields, misc. non building areas and off campus sites for student teaching, clinicals and student actives. Enters and maintains accurate building and room database with required information as outlined in the specific coding structure of the Texas Higher Education Coordinating Board (THECB). Performs building audits, including measuring rooms, photographing facilities, interacting with space users and verifying signage. Prepares reports, charts, and presentations, attends meetings in the absence of the Campus Space Planner. Scans and files copies of property deeds, easements and agreements in the department's property files. Performs other related duties as assigned.

Other Specifications

Position will require the use of computer software such CAD, adobe acrobat or blue-beam and other general productivity software. Requires a general knowledge of standard office functions. Requires a valid Texas Drivers License. Must be able to apply policies and procedures and solve routine problems of a repetitive nature. Must be detail and customer service oriented. May be responsible for providing information and communication with other University departments, students, faculty, staff, alumni, government officials.

Employment Status

Full Time

EEO Statement

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215. Annual Security and Fire Safety Report