Administrative Associate

Sam Houston State University; Huntsville (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Sam Houston State University is seeking an Administrative Associate in the Graduate Studies Office. The role provides administrative support to graduate programs, staff, and students, interpreting policy and guiding inquiries throughout the student lifecycle.

Requirements include an Associate degree and two years of related experience. The position emphasizes data handling, calendar management, Blackboard administration, and collaboration with campus partners in a fast-paced academic setting.

Qualifications

• Associates Degree in related field.
• Two years relevant administrative assistant experience or equivalent.
• Ability to interpret policies and procedures.

Responsibilities

• Performs administrative assistant duties for the Graduate and Professional School.
• Provides departmental information to students, departments, and staff; interprets policies and procedures.
• Compiles, tracks, and reviews data and reports; attends meetings and takes notes.
• Prepares, reviews, revises, and distributes documents and correspondence.
• Maintains calendars for graduate student spaces and supply inventory.

Education

Associates Degree in related field

Job description

Requisition:

202600315S

Title:

Administrative Associate

FLSA status:

Non-Exempt

Hiring Salary:

This position is a pay grade 5. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf

Occupational Category:

Technical/Para-Professional

Department:

Graduate Studies Office

Division:

Division of Academic Affairs

Open Date:

10/07/2026

Open Until Filled:

Yes

Educational and Experience Requirement:

Associates Degree in related field. Two years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position:

Performs administrative assistant duties for the Graduate and Professional School.

Primary Responsibilities:

Performs administrative assistant duties for the Graduate and Professional School. Provides departmental or university information to students, departments, and staff. Interprets policies and procedures. Compiles, tracks, and reviews data and reports. Attends meetings and takes notes. Prepares, reviews, revises, and distributes documents and correspondence. Maintains calendars for graduate student spaces. Maintains supply inventory. Ensures timely resolution of inquiries via email, phone calls, and walk-ins, while providing a high-quality student experience throughout the student lifecycle. Manages and maintains the department’s Blackboard Organization, while working with campus partners. Provides graduate student records management for academic and operational processes, ensuring accuracy, efficiency, and adherence to institutional policies. Monitors and supports key activities related to current graduate students and acts as a resource. Collaborates with internal stakeholders to address student needs and remove barriers to progression. Performs other related duties as assigned.

Other Specifications:

Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.

Full Time Part Time:

Full Time

Quicklink:

https://shsu.peopleadmin.com/postings/48876

EEO Statement:

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215. Annual Security and Fire Safety Report