Software Contracts Coordinator

South Dakota Board of Regents; Brookings (SD); On-site; USD 55,607 - 67,964; Full time

Benefits offered by this job

Medical & dental benefits

Retirement plan with 6% match

Paid holidays

Vacation leave

Tuition benefits

Relocation assistance

Training opportunities

Job summary

South Dakota State University in Brookings seeks a Software Contracts Coordinator to manage software requests, renewals, and the software inventory, reporting to the Director of Technology Contracts. The role requires strong vendor management, cross‑department collaboration, and rigorous adherence to institutional policies, with proactive renewal planning and clear communication across campuses.

This 12-month, full‑time position offers benefits and a chance to contribute to the university’s IT

Qualifications

• Bachelor’s degree required by start date.
• Minimum of 3 years of related experience.
• Strong time management with ability to handle multiple processes.
• Experience with technology vendors or vendor relationships.
• Experience using MS 365 (Outlook, Word, Excel, Teams).
• Excellent verbal and written communication skills across technical/non-technical audiences.
• Strong interpersonal skills across departments and vendor coordination.

Responsibilities

• Support the Director of Technology Contracts in coordinating new software requests and renewals.
• Maintain accurate software inventory and proactively manage renewals.
• Route contracts through electronic signature system and coordinate with vendors.
• Collaborate with campus stakeholders and departments (Info Security, General Counsel, HR, Finance).
• Identify process improvements and ensure compliance with policies.

Skills

Vendor management

MS 365 suite

Communication skills

Time management

Cross-department collaboration

Education

Bachelor’s degree in management, business administration, IT, or related field

Tools

Electronic signature system

Job description

South Dakota State University ( SDSU ) Division of Technology and Security is offering an exciting career opportunity as a Software Contracts Coordinator. We are looking for a motivated and customer service oriented professional to join us in managing our software applications.This position is a 12-month, full-time, benefits-eligible located in Brookings, SD and supervised by the Director of Technology Contracts.

The Division of Technology & Security ( DTS ) supports the University’s mission as a high-achieving land-grant institution by overseeing both technology services and safety. DTS manages digital security and regulatory compliance. Its reach extends across the state, providing IT and safety support to Research Stations and Extension Centers, ensuring secure and reliable operations wherever the University’s work takes place.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

KEY RESPONSIBILITIES

The Software Contracts Coordinator supports the Director of Technology Contracts in coordinating new software requests and managing software renewals for the University. This role ensures the approved software inventory remains accurate, renewals are proactively managed, and requests are processed efficiently and in compliance with institutional policies.

Responsibilities include, but are not limited to, routing contracts through the electronic signature system, coordinating with vendors and campus stakeholders, scheduling consultations, maintaining the software inventory, and managing the renewal database. The position collaborates with faculty, staff, and departments such as Information Security, General Counsel, Human Resources (Accessibility), Finance and Budget, and the Administrative Shared Services Center, as well as possible coordination with Board of Regents representatives.

Position requires a team-oriented and adaptable mindset with a commitment to supporting cross-functional partners while following established processes and remaining open to feedback. Initiative and accountability to proactively manage renewals, follow up with stakeholders, and identify process improvements are central to this role. Strong communication and interpersonal skills are essential to effectively collaborate across departments, manage vendor relationships, and exercise sound judgment in coordinating complex processes.

BENEFITS

• SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave.
• We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays.
• Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions.
• Relocation benefits are available per university’s guidelines.

QUALIFICATIONS

MINIMUM QUALIFICATIONS

• Bachelor’s degree in management, business administration, information technology, project management, procurement, supply chain management, or a related field by start date.
• Minimum of 3 years of related experience.
• Excellent time management skills with the ability to prioritize and execute multiple concurrent processes.
• Experience working with technology vendors and/or managing vendor relationships.
• Experience using Microsoft 365 products such as Outlook, Word, Excel, and/or Teams.
• Excellent verbal and written communication skills with the ability to communicate highly technical information to non-technical customers.
• Strong interpersonal skills, with the ability to work effectively across departments, manage vendor relationships, and exercise sound judgment in coordinating complex processes.

PREFERRED QUALIFICATIONS

• Experience supporting faculty, staff, and/or students in a higher education environment.
• General knowledge of technology-related systems and IT service management processes.
• Technology and/or project management related certifications.
• Software license management experience.

Any offer of employment is contingent on the university’s verification of credentials and other information required by law and/or university policies, including but not limited to, successful completion of a criminal background check.

SDState is a tobacco free environment. It is the policy of the University to maintain a drug-free environment and to thereby establish, promote, and maintain a safe and healthy working and learning environment for employees and students. This position is subject to South Dakota State University’s Drug and Alcohol Testing Policy 4:14.

Posting Date

Posting Date 07/30/2026

Closing Date

Closing Date 08/20/2026

Open Until Filled No

First Consideration Date

Advertised Salary

Advertised Salary The salary for this position is commensurate with qualifications, minimum of $61,786 annually.

Duration of the Term

Duration of the Term 12 months

Appointment Percent

Appointment Percent 100

Work Hours

Monday – Friday, 8:00am to 5:00pm

Typical Hours Worked Per Week

Appointment Type

Appointment Type Regular

Faculty Status

Faculty Status No

Scope of Search

Scope of Search External (includes Internal)

If internal, define scope of search

This position requires

This position requires Travel, Valid Drivers License

If other, please indicate

Department Description and Cultural Expectations

SDState is the state’s largest, most comprehensive university with over $94 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities.

Equal Employment Opportunity Statement

South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land-grant access mission. SDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing [e-mail] . Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU , Brookings, SD 57007. Phone: [phone]

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Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment.

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Physical Requirements

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Please designate the physical requirements of this position Driving, Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Sitting for sustained periods of time, Stretching, Use Both Hands, Use of Either Hand, Independently, Wrist Movement (twisting or rotating)

Describe any of the conditions selected

Fine Finger Manipulation – basic computer and keyboarding skills

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position.

Please check the appropriate response that describe the sensory requirements for this position. Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day.

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Supplemental Questions

Required fields are indicated with an asterisk (*).

• Where did you hear about this position?
  • LinkedIn
  • SDBOR Employment Site
  • South Dakota Department of Labor
  • Employee Referral
  • Department Announcement / Inside State
  • Handshake
  • Job Board (Indeed, Monster, ZipRecruiter) - Please specify
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  • Alumni
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The South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take Affirmitive Action to ensure that all employment practices are free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and Affirmitive Action rules and regulations into all of its employment practices. Arrangements for accommodations required by disabilities can be made by contacting the appropriate Human Resources office. Please see the Contact Us section of this webpage for more information.

Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted.

South Dakota Board of Regents
306 E. Capital Ave, Suite 200
Pierre, SD 57501
605-773-3455