Software Contracts Coordinator

The Chronicle Of Higher Education, Inc.; Brookings (SD); On-site; USD 56,000 - 68,000; Full time

Benefits offered by this job

Retirement plans

Paid holidays

Health & dental benefits

Job summary

South Dakota State University seeks a Software Contracts Coordinator to manage software requests, renewals, and the inventory across campus. You will coordinate contracts through e-signature, work with vendors and campus stakeholders, and ensure processes stay compliant and timely.

Based in Brookings, SD, this 12-month, full-time role is supervised by the Director of Technology Contracts and offers comprehensive benefits including retirement plans and paid holidays.

Qualifications

• Bachelor’s degree in management, business administration, information technology, project management, procurement, supply chain management, or a related field.
• Minimum of 3 years of related experience.
• Excellent time management with the ability to prioritize and execute multiple concurrent processes.
• Experience working with technology vendors and/or managing vendor relationships.
• Experience using Microsoft 365 products (Outlook, Word, Excel, Teams).
• Excellent verbal and written communication skills with the ability to convey highly technical information to non-technical customers.
• Strong interpersonal skills across departments, managing vendor relationships and coordinating complex processes.

Responsibilities

• Route contracts through the electronic signature system.
• Coordinate with vendors and campus stakeholders.
• Schedule consultations and maintain the software inventory.
• Manage the renewal database.
• Ensure renewals are proactively managed and compliant with institutional policies.

Skills

Time management

Vendor management

Communication

Interpersonal skills

Cross-department collaboration

Customer service

Vendor relationships

Problem solving

Education

Bachelor’s degree in management, business administration, information technology, project management, procurement, supply chain management, or related field

Tools

Microsoft 365

Job description

Posting Details

Posting Details

Logo

South Dakota State University

Working Title

Software Contracts Coordinator

Posting Number

NFE03155P

Department

SDSU-VP Technology and Security

Physical Location of Position (City)

Brookings

South Dakota State University ( SDSU ) Division of Technology and Security is offering an exciting career opportunity as a Software Contracts Coordinator. We are looking for a motivated and customerservice oriented professional to join us in managing our software applications. This position is a 12-month, full-time, benefits-eligible located in Brookings, SD and supervised by the Director of Technology Contracts.

The Division of Technology & Security ( DTS ) supports the University’s mission as a high-achieving land-grant institution by overseeing both technology services and safety. DTS manages digital security and regulatory compliance. Its reach extends across the state, providing IT and safety support to Research Stations and Extension Centers, ensuring secure and reliable operations where the University’s work takes place.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

KEY RESPONSIBILITIES

The Software Contracts Coordinator supports the Director of Technology Contracts in coordinating new software requests and managing software renewals for the University. This role ensures the approved software inventory remains accurate, renewals are proactively managed, and requests are processed efficiently and in compliance with institutional policies.

Responsibilities include, but are not limited to, routing contracts through the electronic signature system, coordinating with vendors and campus stakeholders, scheduling consultations, maintaining the software inventory, and managing the renewal database. The position collaborates with faculty, staff, and departments such as Information Security, General Counsel, Human Resources (Accessibility), Finance and Budget, and the Administrative Shared Services Center, as well as possible coordination with Board of Regents representatives.

Position requires a team-oriented and adaptable mindset with a commitment to supporting cross-functional partners while following established processes and remaining open to feedback. Initiative and accountability to proactively manage renewals, follow up with stakeholders, and identify process improvements are central to this role. Strong communication and interpersonal skills are essential to effectively collaborate across departments, manage vendor relationships, and exercise sound judgment in coordinating complex processes.

BENEFITS

SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university’s guidelines.

QUALIFICATIONS

MINIMUM QUALIFICATIONS :

• Bachelor’s degree in management, business administration, information technology, project management, procurement, supply chain management, or a related field by start date.
• Minimum of 3 years of related experience.
• Excellent time management skills with the ability to prioritize and execute multiple concurrent processes.
• Experience working with technology vendors and/or managing vendor relationships.
• Experience using Microsoft 365 products such as Outlook, Word, Excel, and/or Teams.
• Excellent verbal and written communication skills with the ability to communicate highly technical information to non-technical customers.
• Strong interpersonal skills, with the ability to work effectively across departments, manage vendor relationships, and exercise sound judgment in coordinating complex processes.

PREFERRED QUALIFICATIONS :

• Experience supporting faculty, staff, and/or students in a higher education environment.
• General knowledge of technology-related systems and IT service management processes.
• Technology and/or project management related certifications.
• Software license management experience.

Posting Date

07/30/2026

Closing Date

08/20/2026

Open Until Filled

No

Advertised Salary

The salary for this position is commensurate with qualifications, minimum of $61,786 annually.

Duration of the Term

12 months

Appointment Percent

100

Work Hours

Monday – Friday, 8:00am to 5:00pm

Appointment Type

Regular

Faculty Status

No

Scope of Search

External (includes Internal)

If internal, define scope of search

SDSU regular current employees

This position requires

Travel, Valid Drivers License

Department Description and Cultural Expectations

SDState is the state’s largest, most comprehensive university with over $94 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities.

Equal Employment Opportunity Statement

South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land-grant access mission. SDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing [e-mail]. Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU, Brookings, SD 57007. Phone: [phone]

For questions on the position, contact Sean Story at [e-mail].

Working Conditions

Cognitive Requirements

Analyzing, Comprehend, Frequent Change, Intense Customer Interaction, Logic, Memory, Multiple Priorities, Multiple Stimuli, Pace-fast, Perform calculations, Reading, Reasoning, Verbal Communication, Written Communication

Protective Clothing/Equipment

If other protection is used please identify

Physical Requirements

Driving, Fine Finger Manipulation (keyboarding, pipefitting, benchwork, etc), Sitting for sustained periods of time, Stretching, Use Both Hands, Use of Either Hand, Independently, Wrist Movement (twisting or rotating)

Describe any of the conditions selected

Fine Finger Manipulation – basic computer and keyboarding skills

Sensory Requirements

Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Environment

Office Environment

If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.