Senior Administrative Assistant

South Dakota Board of Regents; Vermillion (SD); On-site; USD 22,275 - 31,726; Full time

Job summary

South Dakota Board of Regents is seeking a qualified candidate for a 12-month Senior Administrative Assistant position in University Housing. Responsibilities include supervising student staff, payroll processing for 100+ employees, campus partnerships, inbox management, travel paperwork, and data organization in Excel, StarRez, Banner, and Blackboard.

The role requires proficiency in Microsoft Office, confidentiality, strong customer service, and teamwork.

Qualifications

• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• High standard of confidentiality and professionalism.
• Exceptional customer service, time management and organizational skills.
• Attention to detail and ability to work collaboratively in a diverse team.
• Knowledge of StarRez, Banner and USD policies and procedures is highly preferred.

Responsibilities

• Supervise student staff.
• Process payroll documents for over 100 department employees.
• Coordinate with campus partners.
• Manage housing email inbox.
• Prepare and process travel paperwork.
• Organize data in Microsoft Excel, StarRez housing database, Banner and Blackboard.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Time management

Organizational skills

Customer service

Confidentiality

Tools

StarRez housing database

Banner

Blackboard

Job description

University Housing is seeking a qualified candidate for the 12 month Senior Administrative Assistant position. The primary job responsibilities of this position include supervising student staff, processing payroll documents for over 100 department employees, coordinating with campus partners, managing housing email inbox, preparing and processing travel paperwork, and organizing data in Microsoft Excel, StarRez housing database, Banner and Blackboard.

This position requires a working knowledge of Microsoft Office Products (Word, Excel, & Outlook), a high standard of confidentiality and professionalism, exceptional customer service skills, time management and organizational skills, attention to detail and the ability to work collaboratively as part of a diverse team. Knowledge of StarRez, Banner and USD policies and procedures is highly preferred.

This position is not eligible for sponsorship, applicants must be authorized to work in the United States.

Posting Date

Posting Date 07/30/2026

Closing Date

Open Until Filled Yes

First Consideration Date

First Consideration Date 08/06/2026

Advertised Salary

Advertised Salary Starting rate of $19.60

Duration of the Term

Duration of the Term 12 months

Appointment Percent

Appointment Percent 100

Work Hours

8am-5pm Monday - Friday with occasional weekend or evening hours.

Typical Hours Worked Per Week

Appointment Type

Appointment Type Regular

Scope of Search

Scope of Search External (includes Internal)

If internal, define scope of search

This position requires

This position requires No Requirement

If other, please indicate

Department Description and Cultural Expectations

University Housing provides a safe, secure and holistic residential community and fosters education through co-curricular programming. We strive to offer well-maintained living-learning environments and assist students in fulfillment of their academic success. The University of South Dakota is home to nine residential facilities housing over 2,000 residents, including first year halls, upper class halls, and apartment/suite facilities. University Housing employs three master’s level full-time Residence Hall/Area Directors, five administrative support staff, five graduate students, 61 Resident Assistants, 20 Desk Worker/Operations Crew, one Assistant Director and Director.
Student Services provides wide array of educational and social opportunities, as well as guidance for students to learn and develop skills to be successful in a global society.

Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin, or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Contact Information

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position.

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment.

If other protection is used please identify

Physical Requirements

Please designate the physical requirements of this position

Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Repetitive Motion, Sitting for sustained periods of time, Use Both Hands, Walking

Describe any of the conditions selected

Ability to utilize stairs to access 1st -4th floor in Standard halls.

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position.

Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day.

Please describe, in more detail, any of the conditions checked above

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed.

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment, Other Environment (Please explain below)

If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Office space is a desk area within the housing office to be able to provide daily assistance for desk workers and assist those who enter the office space. It is not a private office.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

• Required Documents
• Resume
• Cover Letter
• Optional Documents
• Other
• Reference List

The South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take affirmative action to ensure that all employment practices are free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and affirmative action rules and regulations into all of its employment practices. Arrangements for accommodations required by disabilities can be made by contacting the appropriate Human Resources office. Please see the Contact Us section of this webpage for more information.

Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted.

South Dakota Board of Regents
306 E. Capital Ave, Suite 200
Pierre, SD 57501
605-773-3455