Administrative Assistant

South Dakota Board of Regents; Brookings (SD); On-site; USD 36,000 - 50,000; Full time

Job summary

South Dakota State University (SDSU) is seeking an proactive Administrative Assistant to support the University Student Union’s daily operations and provide essential administrative help across its offices, events, and services.

The role focuses on customer service for students, staff, and visitors, with responsibilities including coordinating office operations, maintaining records, supporting programs and events, and ensuring smooth administrative services throughout the department.

Qualifications

• Must be authorized to work in the U.S.; sponsorship not available.
• Support daily operations of the University Student Union.
• Serve as primary customer service contact for students, employees, and visitors.
• Maintain accurate records and financial documentation.
• Coordinate office operations and assist with events.
• Understand and communicate policies and procedures.

Responsibilities

• Provide comprehensive administrative support for the University Student Union and its areas.
• Coordinate office operations and maintain records and financial documentation.
• Support departmental programs and events.
• Ensure efficient administrative services throughout the department.

Skills

Organization

Communication

Customer service

Multitasking

Attention to detail

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Banner

DocuSign

Job description

South Dakota State University ( SDSU ) is looking for a proactive and organized Administrative Assistant to support daily operations and provide key administrative assistance within the University Student Union.

The University Student Union was built with the student experience being the key driving force behind the design. It is more than just a building; it truly is the heart of campus life at South Dakota State University. The Union is home to the Offices of Career Development, the Student Engagement Center, and Student Activities and Orientation. While the University Student Union is certainly a buzzing hub for student life, Faculty, Staff and anyone visiting campus also benefit from the many amenities offered including a variety of meeting rooms, dining options for every appetite, and the ability to shop for the latest fashion at Jackrabbit Central.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Job Responsibilities

Thie position provides comprehensive administrative support for the University Student Union and its functional areas, including Event Services, Operations, Student Activities & Orientation, and Student Union administration. This role serves as a primary customer service contact for students, employees, campus visitors, vendors, and external guests. Specific duties include, but are not limited to, coordinating office operations, maintaining accurate records and financial documentation, supporting departmental programs and events, and ensuring efficient administrative services throughout the department.

Benefits

SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university’s guidelines.

Knowledge, Skills & Abilities

Knowledge of:

• Accounting and finance practices
• Business English, including spelling, grammar, and punctuation
• Computer software applications and systems, including Microsoft Outlook, Excel, Word, and PowerPoint; Banner; and/or DocuSign
• Event and activity coordination
• General office procedures
• Purchasing practices
• Work Order practices

Skill & Ability to:

• Adapt and be flexible in a culture of change and continuous improvement.
• Communicate professionally verbally and in writing.
• Coordinate, organize and manage events and/or activities from conception to finish
• Self-motivate with continuous productivity and regular, reliable attendance.
• Strong organizational skills with the ability to complete tasks with close attention to detail and accuracy.
• Prioritize and manage multiple tasks with competing deadlines.
• Learn and utilize computer software applications.
• Interact in a positive, professional manner and provide exceptional customer service to both internal and external constituents.
• Maintain confidentiality and exercise discretion.
• Multitask across multiple interactions via in-person, phone, and email with students, faculty/staff, the public, and others while maintaining composure.
• Understand, interpret, and communicate rules, regulations, policies, and procedures.
• Work with minimal direct supervision in a multifunctional environment with regular interruptions and rapidly changing priorities.

Required License

Valid driver’s license is required.

Comments

This position is classified as a Senior Secretary.

Any offer of employment is contingent on the university’s verification of credentials and other information required by law and/or university policies, including but not limited to, successful completion of a criminal background check. SDState is a tobacco free environment. It is the policy of the University to maintain a drug-free environment and to thereby establish, promote, and maintain a safe and healthy working and learning environment for employees and students. This position is subject to South Dakota State University’s Drug and Alcohol Testing Policy 4:14.

Department Description and Cultural Expectations

SDState is the state’s largest, most comprehensive university with over $94 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities.

Equal Employment Opportunity Statement

South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land-grant access mission. SDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing [e-mail]. Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU, Brookings, SD 57007. Phone: [phone].

Contact Information

For additional information regarding this position or questions about the online application process, please contact Human Resources at 605-688-4128.

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position.

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment.

If other protection is used please identify

N/A

Physical Requirements

Please designate the physical requirements of this position

Please designate the physical requirements of this position Balancing, Bending, Stooping, Twisting, Carrying, Climbing Ladders, Climbing Stairs, Crouching, Driving, Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Grasping, Kneeling, Lifting Above Waist, Lifting Below Waist, Lifting light, Lifting moderate, Pushing/Pulling, Reaching, Repetitive Motion, Sitting for sustained periods of time, Squatting, Standing for sustained periods of time, Stretching, Use Both Hands, Use of Either Hand, Independently, Walking, Wrist Movement (twisting or rotating)

Describe any of the conditions selected

This position must respond to many diverse needs and tasks within this station.

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position.

Please check the appropriate response that describe the sensory requirements for this position. Color Vision, Depth Perception, Distant Vision, Hearing, Near Vision, Peripheral Vision, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day.

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Atmospheric Contaminants (includes odors & fumes), Exposure to Dust, Exposure to Noise

Please describe, in more detail, any of the conditions checked above

The student union and activities environment is dynamic, interactive and home to a wide range of services and programs. The "noise" described above can be the busy-ness of the building, as well as the front office door intermittent traffic and much student interaction. There are, at times, amplified productions in the adjacent spaces of the building to this office.

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed.

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment, Other Environment (Please explain below)

If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

University Student Union – events, programs, services may be throughout the facility, requiring this position to work off site from office at times; i.e. working with a reception or scheduled event in a venue within the facility, move in weekend outdoor picnic activity, etc. This position assists whenever "all hands on deck" is required related to facilty management/event services.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Where did you hear about this position?
  • LinkedIn
  • SDBOR Employment Site
  • South Dakota Department of Labor
  • Employee Referral
  • Department Announcement / Inside State
  • Handshake
  • Job Board (Indeed, Monster, ZipRecruiter) - Please specify
  • Industry Conference
  • Search Engine - Please specify
  • Employment Agency - Please specify
  • Newspaper - Please specify
  • HigherEdJobs.com
  • Chronicle of Higher Education
  • Social Media (Facebook, Instagram, LinkedIn) - Please specify
  • Radio - Please specify
  • APLU
  • List Servs - Please specify
  • Alumni
  • Other - Please specify

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume
• Reference List

Optional Documents

The South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take Affiantive Action to ensure that all employment practices are free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and Affiantive Action rules and regulations into all of its employment practices. Arrangements for accommodations required by disabilities can be made by contacting the appropriate Human Resources office. Please see the Contact Us section of this webpage for more information.

Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted.

South Dakota Board of Regents

306 E. Capital Ave, Suite 200

Pierre, SD 57501

605-773-3455