Software Contracts Coordinator

South Dakota State University; Brookings (SD); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Retirement plan with matching

Paid holidays and vacation

Job summary

South Dakota State University (SDSU) invites applications for a Software Contracts Coordinator in Brookings, SD. This 12-month, full-time, benefits-eligible position reports to the Director of Technology Contracts and supports coordinating software requests and renewals for the university.

The role emphasizes vendor relationships, inventory maintenance, and collaboration with Information Security, General Counsel, HR Accessibility, Finance, and other units to ensure compliant operations.

Qualifications

• Bachelor’s degree or higher in a relevant field by start date.
• 3+ years of related experience in contracts, procurement, or software licensing.
• Experience with vendor management and contract coordination.
• Experience using Microsoft 365 products (Outlook, Word, Excel, Teams).
• Strong written and verbal communication skills for non-technical customers.
• Ability to work across departments and manage complex processes.

Responsibilities

• Coordinate new software requests and manage software renewals.
• Maintain accurate software inventory and monitor renewals.
• Route contracts through electronic signature systems and coordinate with vendors and campus stakeholders.
• Collaborate with faculty, staff, and departments across the university to ensure compliance with policies.

Skills

Vendor management

Communication

Time management

Cross-functional collaboration

Education

Bachelor’s degree in management, business administration, information technology, project management, procurement, supply chain management, or a related field

Tools

Microsoft 365

Job description

South Dakota State University (SDSU) Division of Technology and Security is offering an exciting career opportunity as a Software Contracts Coordinator. We are looking for a motivated and customer service oriented professional to join us in managing our software applications. This position is a 12-month, full-time, benefits-eligible located in Brookings, SD and supervised by the Director of Technology Contracts.

SDState is the state’s largest, most comprehensive university with over $94 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities. The Division of Technology & Security (DTS) supports the University’s mission as a high-achieving land-grant institution by overseeing both technology services and safety. DTS manages digital security and regulatory compliance. Its reach extends across the state, providing IT and safety support to Research Stations and Extension Centers, ensuring secure and reliable operations wherever the University’s work takes place.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

KEY RESPONSIBILITIES

The Software Contracts Coordinator supports the Director of Technology Contracts in coordinating new software requests and managing software renewals for the University. This role ensures the approved software inventory remains accurate, renewals are proactively managed, and requests are processed efficiently and in compliance with institutional policies.

Responsibilities include, but are not limited to, routing contracts through the electronic signature system, coordinating with vendors and campus stakeholders, scheduling consultations, maintaining the software inventory, and managing the renewal database. The position collaborates with faculty, staff, and departments such as Information Security, General Counsel, Human Resources (Accessibility), Finance and Budget, and the Administrative Shared Services Center, as well as possible coordination with Board of Regents representatives.

Position requires a team-oriented and adaptable mindset with a commitment to supporting cross-functional partners while following established processes and remaining open to feedback. Initiative and accountability to proactively manage renewals, follow up with stakeholders, and identify process improvements are central to this role. Strong communication and interpersonal skills are essential to effectively collaborate across departments, manage vendor relationships, and exercise sound judgment in coordinating complex processes.

BENEFITS

SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university’s guidelines.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in management, business administration, information technology, project management, procurement, supply chain management, or a related field by start date.
• Minimum of 3 years of related experience.
• Excellent time management skills with the ability to prioritize and execute multiple concurrent processes.
• Experience working with technology vendors and/or managing vendor relationships.
• Experience using Microsoft 365 products such as Outlook, Word, Excel, and/or Teams.
• Excellent verbal and written communication skills with the ability to communicate highly technical information to non-technical customers.
• Strong interpersonal skills, with the ability to work effectively across departments, manage vendor relationships, and exercise sound judgment in coordinating complex processes.

PREFERRED QUALIFICATIONS

• Experience supporting faculty, staff, and/or students in a higher education environment.
• General knowledge of technology-related systems and IT service management processes.
• Technology and/or project management related certifications.
• Software license management experience.

APPLICATION DEADLINE

Position closes August 20, 2026.

Any offer of employment is contingent on the university’s verification of credentials and other information required by law and/or university policies, including but not limited to, successful completion of a criminal background check.

SDState is a tobacco free environment. It is the policy of the University to maintain a drug-free environment and to thereby establish, promote, and maintain a safe and healthy working and learning environment for employees and students. This position is subject to South Dakota State University’s Drug and Alcohol Testing Policy 4:14.

For questions on the position, contact Sean Story at [e-mail].

South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land-grant access mission. SDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing [e-mail]. Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU, Brookings, SD 57007. Phone: [phone].