Social Development Office Administrator

Bizzell; Long Beach (CA); On-site; USD 38,000 - 52,000; Full time

Job summary

The Bizzell Group in Long Beach, CA, seeks a detail-oriented administrative assistant to provide clerical support to the Social Development Department. You will transcribe, format, input, edit, retrieve, and transmit text and data, while coordinating meetings and maintaining calendars.

This role requires strong communication, organization, and discretion. You will assist with timecard management, prepare reports, and help train new staff, using MS Word, Excel, PowerPoint, and Outlook daily;

Qualifications

• Proficiency with advanced Microsoft Office applications including Word, PowerPoint, Outlook, and Excel.
• Computer literacy with basic functions and Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures.
• High level of organizational, interpersonal, and communication skills.
• Ability to work in fast-paced deadline-oriented situations.
• One-year secretarial or related experience.

Responsibilities

• Transcribes, formats, inputs, edits, retrieves, copies, and transmits text, data, and graphics.
• Organizes work by routing correspondence and initiating telecommunications.
• Maintains department schedule and arranges meetings and travel.
• Greet students, staff, and guests and respond to inquiries.
• Maintain confidentiality of information.
• Prepare reports by collecting information.
• Provide training and orientation to new staff.
• Operate office equipment and computers for word processing, spreadsheets, databases, and more.

Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Office skills

Attention to detail

Communication

Organization

Education

High school diploma

Associates degree preferred

Tools

Adobe Acrobat

Job description

The Bizzell Group in Long Beach, CA, seeks a detail-oriented administrative assistant to provide clerical support to the Social Development Department. You will transcribe, format, input, edit, retrieve, and transmit text and data, while coordinating meetings and maintaining calendars.

This role requires strong communication, organization, and discretion. You will assist with timecard management, prepare reports, and help train new staff, using MS Word, Excel, PowerPoint, and Outlook daily;