Administrative Assistant II: Office & Programs Support

BEHAVIORAL HEALTH SERVICES INC; Long Beach (CA); On-site; USD 38,000 - 46,000; Full time

Job summary

Behavioral Health Services Inc. in Long Beach, CA, seeks an Administrative Assistant II to support the site, department, and director.

The role involves general office duties, coordination of program activities, and preparing reports and layouts for newsletters and brochures. The position requires strong MS Office skills (Word, Excel, Publisher) and the ability to communicate clearly with staff and clients.

Qualifications

• High school diploma; minimum three years of general office experience preferred.
• Proficiency in MS Word, Excel; knowledge of MS Access or Publisher or willingness to self-teach.
• Ability to operate computer systems and Windows-based applications; strong organizational skills.

Responsibilities

• Receive and direct calls and visitors.
• Organize and maintain office files and systems.
• Develop and maintain computer-generated reports for program statistics.
• Prepare layouts for newsletters, brochures, and reports.
• Arrange and coordinate appointments, meetings and program activities.
• Supervise office/clerical staff; ensure safety and adherence to standards.

Skills

Office administration

Communication skills

Customer service

Education

High school diploma

Tools

MS Word

MS Excel

MS Access

Publisher

Windows

Job description

Behavioral Health Services Inc. in Long Beach, CA, seeks an Administrative Assistant II to support the site, department, and director.

The role involves general office duties, coordination of program activities, and preparing reports and layouts for newsletters and brochures. The position requires strong MS Office skills (Word, Excel, Publisher) and the ability to communicate clearly with staff and clients.