Administrative Assistant II

Behavioral Health Services; Long Beach (CA); On-site; USD 50,000 - 60,000; Full time

Job summary

Behavioral Health Services in Long Beach, CA is seeking an experienced Administrative Assistant II to support the site, department, and Director, handling desktop publishing and database duties. Day shifts, full-time role with responsibility for organizing meetings and coordinating program activities.

The position emphasizes accurate reporting, professionalism, and collaboration with clients and staff, including knowledge of MS Office and basic database operations.

Qualifications

• High school diploma.
• Minimum of three-year general office experience preferred.
• Proficiency in Windows, Word, and Excel. Skills in Access, Publisher, or ability to self-teach.
• Knowledge of office procedures.

Responsibilities

• Receive and direct calls and visitors.
• Perform general office functions: prepare correspondence, order supplies, print shop requests, and file materials.
• Prepare layouts for newsletters, brochures, and reports.

Education

High school diploma

Tools

MS Word

MS Excel

MS Access

Publisher

Job description

Job Details

Level: Experienced
Job Location: Long Beach, CA 90813
Position Type: Full Time
Salary Range: $24.01 - $28.81 Hourly
Job Shift: Day

Statement of Purpose

The Administrative AssistantIIprovidesassistanceand support for thesite,department and/or the Director and performs a variety of desktop publishing and database management duties.

Major Tasks, Duties and Responsibilities

• Perform general office functions which include preparing correspondence, ordering supplies and print shop requests, preparing bulk mailings, recording meeting minutes, maintaining petty cash drawer, supervision of staff, etc.
• Provide accurate information and referrals to customers.
• Coordinate logistics of program activities, such as scheduling space, ordering meals, etc.
• Work as a team member in performing duties and assignments.
• Adhere to professional standards.
• Ability to prepare accurate and precise reports and correspondence.
• Ability to demonstrate ethical and professional behavior.
• Ability to communicate clearly, with clients, staff, peers, supervisors, and non-BHS resources.
• Ability to convey respect for cultural and lifestyle diversities of clients and staff.
• Ability to recognize personal issues that have an impact on job performance and interactions with clients.
• Knowledge of the BHS SUD and Health Center sites.
• Knowledge of computer operations; Windows and word processing (MS Word). Ability to readily adapt to the indicated computer information system.

Administrative Assistant II Competencies and Performance Expectations

• Receive and direct calls and visitors
• Organize and maintain office files and systems
• Develop and maintain computer generated reports, database of program statisticsPrepare layouts for complex documents, such as newsletters, brochures, and reports
• Arrange and coordinate appointments, meetings, and program activities
• Supervise office and/or clerical staff
• Comply with BHS health and safety standards

Prerequisite Qualifications

• The followingare the qualificationsrequiredto perform the essential functions of this position.Qualifications may be subject tomodification based on the Americans with DisabilitiesAct.
• Bilingual abilities may berequiredwithin certain BHS programs.
• High school diploma. Minimum of three-year general office experience preferred.
• Proficiencyin MA Windows, Word, and Excel. Skills in MS Access,Publisheror ability to self-teach. Knowledge of office procedures.
• Ability tooperaterequired computer programs for position, including but not limited to Microsoft Office Suite, electronic timekeeping system, electronic learning management system, upon hire ordemonstratedcompetency developed within90 daysof employment.
• Must have valid California driver’s license and liability insurance if drivinga personalor company vehicle on BHS business.

Qualifications