Site Operations & Vendor Coordinator

JLL; Seattle (WA); On-site; USD 66,000 - 83,000; Full time

Benefits offered by this job

401(k) match

Medical coverage

Dental coverage

Vision coverage

Parental leave

Paid time off

Daily pay

Job summary

JLL in Seattle, WA is seeking a Site Operations Coordinator to provide essential administrative and operational support to the site management team, ensuring smooth day-to-day operations and coordinating with vendors.

You will maintain records, assist in reports, and help organize site documentation, meetings, and KPI tracking, with a focus on clear communication and efficient workflows. This on-site role offers growth and comprehensive benefits.

Qualifications

• 0-2 years of experience in an administrative or operational support role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office suite, particularly Excel and Outlook
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage time effectively
• Basic understanding of customer service principles

Responsibilities

• Scheduling and coordinating vendor activities and site inspections
• Maintaining accurate records of vendor interactions, service requests, and site activities
• Assisting in the preparation of basic reports on site operations and vendor performance
• Responding to routine inquiries from staff, vendors, and clients
• Supporting the implementation of site procedures and protocols
• Helping to organize and maintain site documentation and operational manuals
• Assisting in tracking and reporting on key performance indicators (KPIs)
• Coordinating site meetings and helping to prepare relevant materials

Skills

Organization

Excel

Outlook

Communication

Time management

Customer service

Tools

Vendor management software

Scheduling software

Database management

Data entry

Job description

JLL in Seattle, WA is seeking a Site Operations Coordinator to provide essential administrative and operational support to the site management team, ensuring smooth day-to-day operations and coordinating with vendors.

You will maintain records, assist in reports, and help organize site documentation, meetings, and KPI tracking, with a focus on clear communication and efficient workflows. This on-site role offers growth and comprehensive benefits.