Facilities & Office Operations Coordinator

JLL; Bellevue (WA); On-site; USD 68,000 - 71,000; Full time

Job summary

JLL in Bellevue, WA is seeking a Facilities Coordinator to manage daily site inspections, respond to work orders within KPI standards, and coordinate repairs, maintenance, and vendor services. You will serve as the primary contact for facility requests, events, and guest services.

Ideal applicants have 3–5 years in office administration or facilities support, strong MS Office skills, and a customer-focused, detail-oriented mindset in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• 3-5 years of experience in office administration or customer-facing roles.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities with attention to detail.
• Excellent customer service and communication skills (written and verbal).
• Ability to prioritize competing demands in a fast-paced environment.
• Problem-solving skills and proactive approach to issues.
• Vendor management and procurement coordination experience.
• Ability to walk facilities and conduct site inspections regularly.
• Occasional lifting up to 25-50 pounds.

Responsibilities

• Actively support teamwork, cooperation, and performance excellence.
• Conduct daily walkthroughs to ensure clean and organized office.
• Respond to work orders promptly to meet KPI standards.
• Identify opportunities to improve operations and service quality.
• Schedule and manage repairs and maintenance work orders.
• Provide information to vendors and service providers for coordination.
• Assist in procurement of vendors and services as required.
• Coordinate delivery of site amenities and support events and meetings.
• Maintain records, documentation, and building operations data.
• Ensure safety and compliance in all site activities.

Skills

Customer service

Organization

Communication

Multitasking

Education

Associate's or Bachelor's degree in Facilities Management or related field

Tools

Microsoft Office Suite

CMMS

Vendor management software

Job description

JLL in Bellevue, WA is seeking a Facilities Coordinator to manage daily site inspections, respond to work orders within KPI standards, and coordinate repairs, maintenance, and vendor services. You will serve as the primary contact for facility requests, events, and guest services.

Ideal applicants have 3–5 years in office administration or facilities support, strong MS Office skills, and a customer-focused, detail-oriented mindset in a fast-paced environment.