Site Operations Coordinator

JLL; Indianapolis (IN); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

401(k) matching contribution

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL is hiring a Facilities Coordinator in Indianapolis to provide essential administrative and operational support to the site management team. You will help ensure smooth day-to-day operations, coordinate vendors, and facilitate communication among on-site stakeholders.

The role emphasizes organizing records, assisting with reports, and maintaining site documentation, while contributing to KPI tracking and site process improvements. Monday–Friday, standard business hours, on-site position.

Qualifications

• HS diploma or GED required.
• 1–2 years in an administrative or operational support role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and manage time effectively.

Responsibilities

• Scheduling and coordinating vendor activities and site inspections.
• Maintaining records of vendor interactions, service requests, and site activities.
• Preparing basic reports on site operations and vendor performance.
• Responding to routine inquiries from staff, vendors, and clients.
• Supporting site procedures and protocols implementation.
• Organizing and maintaining site documentation and manuals.
• Tracking and reporting on KPIs.
• Coordinating site meetings and preparing materials.

Skills

Microsoft Excel

Outlook

Organizational skills

Communication skills

Education

HS diploma or GED

Tools

CMMS

Job description

JLL is hiring a Facilities Coordinator in Indianapolis to provide essential administrative and operational support to the site management team. You will help ensure smooth day-to-day operations, coordinate vendors, and facilitate communication among on-site stakeholders.

The role emphasizes organizing records, assisting with reports, and maintaining site documentation, while contributing to KPI tracking and site process improvements. Monday–Friday, standard business hours, on-site position.