Short-Term Administrative Assistant

Employment Solutions - Sault College; Sault Ste. Marie (MI); On-site; USD 37,084 - 43,132; Part time

Job summary

Employment Solutions - Sault College is hiring a Short‑term Administrative Assistant to support daily operations in Sault Ste. Marie. The role involves organizing files, managing emails, and assisting with various administrative tasks, ensuring a smooth workflow.

The ideal candidate will possess excellent organization and communication skills, attention to detail, and proficiency in common office software such as Outlook, Word, and Excel. This contract position offers between $26.92 and $31.31 per hour, closing on September 30, 2026.

Qualifications

• Ability to prioritize multiple tasks and meet deadlines.
• Strong communication skills to interact with colleagues and visitors.
• Attention to detail while reviewing and maintaining documents.
• Experience with common office software and equipment.

Responsibilities

• Organize files, manage emails, and maintain records.
• Prepare documents, reports, and communications.
• Schedule meetings and assist with logistics.
• Greet visitors and respond to inquiries.
• Monitor office supply levels and support purchasing tasks.
• Track task timelines and support team coordination.

Skills

Organization & coordination skills

Communication & interpersonal skills

Attention to detail & initiative

Digital and office technology skills

Tools

Outlook

Word

Excel

SharePoint

Teams

Job description

Short‑term Administrative Assistant – Contract with Ontario Public Service. Locations: Sault Ste. Marie, Sudbury, North Bay, and Thunder Bay. Salary: $26.92–$31.31 per hour. Closing Date: September 30, 2026.

Responsibilities

• Organize files, manage emails, and maintain records to support smooth daily operations.
• Prepare and format documents, reports, and communications using standard templates.
• Schedule meetings, coordinate calendars, and assist with logistics to keep teams organized.
• Greet visitors and respond to phone and email inquiries to provide helpful information and welcoming service.
• Update shared resources and monitor office supply levels to support readiness and efficiency.
• Support purchasing tasks and assist with expense and invoice tracking to ensure financial accuracy.
• Monitor timelines, follow up on tasks, and support team coordination to keep projects moving forward.
• Use standard office software and equipment to complete daily tasks effectively.

Required Skills & Qualifications

• Organization & coordination skills: Prioritize multiple tasks and meet deadlines; schedule meetings and assist with logistics; track tasks and follow up for timely completion.
• Communication & interpersonal skills: Interact respectfully and professionally with colleagues, clients, and visitors via in‑person, phone, and email; listen actively and ask appropriate questions; prepare clear, well‑structured documents and emails.
• Attention to detail & initiative: Review and maintain accurate documents, records, filing systems, and inventories; identify issues and propose solutions; support purchasing, expense tracking, and invoice review; follow procedures and service standards.
• Digital and office technology skills: Use common office software (Outlook, Word, Excel, SharePoint, Teams); operate office equipment such as printers, scanners, and phones; enter and retrieve information from databases or tracking systems.

Application

Please visit the Ontario Public Service Careers website for the full posting and to apply.