Executive Administrative Assistant

OCP Contractors, Inc.; Holland (OH); On-site; Part time

Benefits offered by this job

Company Paid Medical Benefits

401K with Match

Dental & Vision Coverage

Paid Holidays

Generous Vacation Policy

Employee-Owned Company (ESOP Retirement Benefit)

Job summary

A construction company in Holland, Ohio is seeking a part-time Executive Administrative Assistant to provide essential support in managing office operations. Responsibilities include high-level administrative support, coordinating schedules, and ensuring exceptional customer service. The ideal candidate will have a high school diploma and proficiency in Microsoft Office, along with strong organizational and communication skills. This position offers company-paid medical benefits and a 401k plan.

Qualifications

• Proven experience in an administrative support role.
• Strong written and verbal communication skills.
• Ability to handle confidential information discreetly.

Responsibilities

• Provide high-level administrative support.
• Coordinate and manage schedules, including meetings.
• Deliver excellent customer service to internal and external stakeholders.

Skills

Organization

Communication Skills

Attention to Detail

Time Management

Interpersonal Skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team on a part-time basis (30 hours per week, Monday–Friday). The Executive Administrative Assistant will provide essential administrative support to ensure the efficient operation of the office. Responsibilities include general office duties, maintaining records, handling office supplies, assisting with various projects, and delivering exceptional customer service to both internal and external stakeholders. This is an on-site position in our Holland, Ohio office.

Responsibilities

• Provide high-level administrative support
• Coordinate, maintain and manage schedules, including coordinating meetings and appointments
• Arrange travel logistics, including flights, accommodations and transportation
• Perform general office duties such as ordering supplies, answering phone calls, and greeting visitors
• Maintain files, records, and documents
• Manage office supplies and pantry items
• Assist with various projects or tasks as needed
• Handle sensitive information confidentially and with discretion
• Deliver excellent customer service to internal and external stakeholders
• Monitor and route AP email, batch invoices, and monthly statements
• Collaborate with cross-functional teams to ensure smooth office operations

Qualifications

• High school diploma or equivalent required
• Proven experience in an administrative support role
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Strong written and verbal communication skills
• Exceptional organization and time management abilities
• Prioritization skills and deadline management
• Attention to detail and accuracy
• Ability to handle confidential information discreetly
• Strong interpersonal skills to build relationships
• Positive attitude and strong work ethic

Benefits

• Company Paid Medical Benefits
• 401K with Match
• Dental & Vision Coverage Available
• Paid Holidays
• Generous Vacation Policy
• Employee-Owned Company (ESOP Retirement Benefit)

We are looking for a highly motivated and dedicated individual who excels in a dynamic environment. If you possess strong attention to detail, exceptional organizational skills, and effective multitasking abilities, we encourage you to apply for the position of Executive Administrative Assistant at our organization.

This job advertisement should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of a job. The individual may be required to perform job-related responsibilities and tasks other than those stated in this ad.

Pay is commensurate with experience and education. OCP Contractors is an equal opportunity employer and will not discriminate based on an employee’s race, color, gender, sexual orientation, gender identity, age, religion, national origin, disability, genetic information, veteran/military status, or any other classification protected by law.

Details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Strategy/Planning and Information Technology
• Industries: Construction