Administrative Assistant|1021 Administrative Assistant|1021

ALTEN; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

ALTEN is looking for a dedicated Administrative Assistant in Austin, Texas. The ideal candidate will have over 3 years of experience and demonstrate a team player attitude with strong organizational skills. Responsibilities include managing calendars, coordinating meetings and events, and supporting managers in various tasks. This role requires proficiency in Microsoft Office Suite and the ability to work onsite from 9 am to 5 pm, Monday through Friday. Candidates will be expected to creatively enhance team dynamics and assist with organizational tasks.

Qualifications

• 3+ years of Administrative Assistant experience.
• Ability to manage basic calendar needs for one or more manager.
• Experience with coordinating meetings and events.

Responsibilities

• Provides assistance and support to first or second level managers.
• Coordinates domestic travel arrangements.
• Schedules various types of meetings.

Skills

Team Player

Event Planner

Creative Thinking

Communication Skills

Education

High School diploma or equivalent

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

SharePoint

MS Teams

OneDrive

Job description

Top 5 Required Skills

• Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.
• Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.)
• Outgoing positive attitude, creative thinking. Very much being able to function in a team environment with great energy. The first line in portraying and setting the energy for the environment.

Technologies/Systems

Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.)

Required Education

High School diploma or equivalent.

Experience

3+ years of Administrative Assistant experience.

Physical Requirements

Max lifting up to 20lbs (printer, box of files, food pickups).

Driving Requirements

No driving responsibilities.

Key Words

Administrative Assistant, Team Player, Event Planner, Coordinator.

Job Responsibilities

• Provides assistance and support to first or second level managers, a department or an off-site office.
• Researches and learns departmental/company policies and procedures.
• Manages basic calendar needs for one or more manager.
• Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.
• Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports, arranging for shipping, maintaining vendor database, etc.).
• Coordinates basic domestic travel (flights, hotel, rental cars, etc.).
• Answers internal and external phone calls.
• Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These may include external customers and vendors.
• Works under supervision.
• Assists with I-9 verification.
• Takes responsibility for own work and makes ethical decisions with some impact.
• Uses verbal and written communication skills to convey factual information about day-to-day activities.
• Completes most tasks with multiple steps that can be performed in various orders; plans and prioritizes to complete tasks effectively.
• Solves basic problems; most problems have defined processes, some limited analysis may be required.
• Assists with event planning.
• Creative thinker who enjoys making employees happy.
• Assists with packing and moving into a new building in April and organization.

Work Location

100% Onsite.

Shift

9am-5pm Mon-Fri with break.