Administrative Services Assistant

Expedite Technology Solutions LLC

Knoxville (TN)

On-site

USD 45,000 - 60,000

Full time

14 days+

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Job summary

A technology solutions provider in Knoxville, TN seeks an Administrative Services Assistant 2 to manage executive schedules and perform various administrative tasks. Ideal candidates possess a bachelor's degree and two years of relevant experience, showcasing organizational skills and professionalism. The role includes tracking resources, managing communications, and supporting program operations, offering a full-time position in a dynamic IT environment.

Qualifications

Graduation from an accredited college with a bachelor's degree is required.
Experience equivalent to two years of professional work is necessary.
A valid driver's license is required for this position.

Responsibilities

Manage calendars and keep schedules focused.
Perform various administrative duties to support operations.
Consult with the director for resource needs.
Track orders, employee time, and supplies.

Skills

Active Learning and Listening

Customer Service

Organizational Savvy

Mathematics

Education

Bachelor's degree

Tools

MS Word

MS Excel

Job description

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Position

Administrative Services Assistant 2

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree and experience equivalent to two years of professional full-time staff work.

Substitution of Education for Experience: Additional graduate coursework from an accredited college or university in public or business administration or other acceptable field may be substituted for the required experience, on a year‑for‑year basis, to a maximum of two years.

Substitution of Experience for Education: Qualifying full‑time increasingly responsible sub‑professional experience, paraprofessional, or professional experience may be substituted for the required education, on a year‑for‑year basis, to a maximum of four years.

Overview

Under general supervision, is responsible for professional staff work of average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class performs a variety of general and special assignments in relieving an executive of administrative detail. This role is ideal for a strategic thinker, an organized multitasker who can anticipate needs before they arise, and is trusted to operate with independence, discretion, excellence and a high degree of professionalism.

Responsibilities

Create time by managing calendars and keeping schedules focused and on target.
Performs a variety of general staff administrative duties to support program operations.
Drive clarity by aligning communications and logistics so every detail is on point.
Tracking follow‑ups, maintaining pace, and pushing priorities forward.
Consults with director to determine costs, time, resources, and/or materials needed to complete an initiative.
Monitors orders, employee time, and inventory of supplies.
Assists in special assignments.
Entering data into electronic databases to ensure accurate processing and record keeping.
Using electronic office productivity software (MS Word, Excel) to perform daily tasks.
Pulling relevant information from electronic databases.
Maintaining account entries in electronic databases to ensure accurate record keeping.
May be responsible for making travel arrangements and ordering office supplies as needed.