Shelter Finance & Operations Manager

HELP USA INC; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

HELP USA INC. is seeking a Business Manager to support the Executive Director with budgets, payroll, purchasing, timekeeping, HR, and central office liaison.

The role involves preparing annual budgets, analyzing variances, processing invoices and payroll, and maintaining personnel records at shelter sites. The successful candidate will ensure policy compliance, coordinate with Central Office departments, and serve as the IT administrator for the site, requiring strong organizational and

Qualifications

• Experience in accounting or bookkeeping, including payroll processing.
• Strong organizational skills to manage multiple tasks in a fast-paced environment.
• Bachelor's degree in business or equivalent experience.

Responsibilities

• Assist with annual budget preparation and monthly variance analyses.
• Process purchase requisitions and invoices for central accounting.
• Prepare payroll data, audit time records and PTO, and ensure timely payroll distribution.
• Maintain site personnel records including hires, changes, and separations; oversee benefits.
• Act as liaison to HELP’s Central Office and coordinate with Finance, HR, Purchasing, IT departments.
• Ensure compliance with policies for purchasing, receiving, billing and inventory.
• Serve as the site IT administrator and troubleshoot issues.
• Support documentation and filing to support internal controls.

Skills

Budget management

Payroll processing

HR administration

Attention to detail

MS Office proficiency

Education

Bachelor's degree in business or equivalent

Tools

MS Office

Job description

HELP USA INC. is seeking a Business Manager to support the Executive Director with budgets, payroll, purchasing, timekeeping, HR, and central office liaison.

The role involves preparing annual budgets, analyzing variances, processing invoices and payroll, and maintaining personnel records at shelter sites. The successful candidate will ensure policy compliance, coordinate with Central Office departments, and serve as the IT administrator for the site, requiring strong organizational and