Business Manager

HELP USA INC; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

HELP USA INC. is seeking a Business Manager to support the Executive Director with budgets, payroll, purchasing, timekeeping, HR, and central office liaison.

The role involves preparing annual budgets, analyzing variances, processing invoices and payroll, and maintaining personnel records at shelter sites. The successful candidate will ensure policy compliance, coordinate with Central Office departments, and serve as the IT administrator for the site, requiring strong organizational and

Qualifications

• Experience in accounting or bookkeeping, including payroll processing.
• Strong organizational skills to manage multiple tasks in a fast-paced environment.
• Bachelor's degree in business or equivalent experience.

Responsibilities

• Assist with annual budget preparation and monthly variance analyses.
• Process purchase requisitions and invoices for central accounting.
• Prepare payroll data, audit time records and PTO, and ensure timely payroll distribution.
• Maintain site personnel records including hires, changes, and separations; oversee benefits.
• Act as liaison to HELP’s Central Office and coordinate with Finance, HR, Purchasing, IT departments.
• Ensure compliance with policies for purchasing, receiving, billing and inventory.
• Serve as the site IT administrator and troubleshoot issues.
• Support documentation and filing to support internal controls.

Skills

Budget management

Payroll processing

HR administration

Attention to detail

MS Office proficiency

Education

Bachelor's degree in business or equivalent

Tools

MS Office

Job description

As Business Manager with one of our shelters for people experiencing homelessness, you’ll support the Executive Director in all matters related to budgets, purchasing, timekeeping, payroll, and human resources. You’ll be the program’s liaison to HELP’s Central Office and coordinate with the Central Office Finance, Human Resources, Purchasing, and Information Technology departments.Annual budget preparation and periodic analyses, including monthly line-item comparisons of year-to-date actual vs. budgeted expenses.Preparation of purchase requisitions and processing invoices for submission to the Central Office Accounts Payable department.Payroll preparation, including processing time records and other weekly/bi-weekly payroll data, auditing payroll registers before check distribution, and reviewing paid time off records.Maintaining site personnel records on all employees, including processing new hires, separations, changes in status, and employee benefits.Ensuring compliance with the company’s and/or funder’s policies and procedures related to the purchasing, receiving, billing, and inventory functions and reviewing the accuracy of coding for all purchases.Acting as the site's Information Technology administrator and troubleshooter.Bachelor's degree in business or equivalent experience and skills.Experience as an Accountant/Bookkeeper, including payroll processing.Ability to take initiative, be dependable and resourceful, and pay keen attention to detail.Excellent organizational skills to enable successful management of multiple tasks on a timely basis in a fast-paced and demanding environment.Computer literacy, particularly with Microsoft Office applications, with emphasis on Word and Excel.