Executive Assistant to Shelter Director | Operations & Admin

Help USA; City of Mount Vernon (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

HELP USA is seeking an Administrative Assistant to provide support services for the Executive Director at one of our shelter locations in Mount Vernon, NY.

You will prepare reports and correspondence, manage email/phone communications, schedule appointments, and support ongoing projects while maintaining organized files and records. Strong MS Word and Excel skills with a 55+ WPM typing speed are required.

Qualifications

• High School Diploma or equivalent required.
• Associate's Degree preferred.
• Minimum two years of administrative experience.
• Strong MS Word and Excel skills.
• Typing speed of 55+ words per minute.
• Strong organizational, interpersonal, and communication skills.
• Ability to handle a large volume of work with shifting priorities.

Responsibilities

• Preparing reports, presentations, and correspondence using Microsoft Office applications.
• Managing communications by email and telephone, conveying messages accurately and timely.
• Scheduling appointments, meetings, trainings, events, etc.
• Providing support for ongoing and special projects.
• Maintaining files in an organized, easy-to-follow manner.

Job description

HELP USA is seeking an Administrative Assistant to provide support services for the Executive Director at one of our shelter locations in Mount Vernon, NY.

You will prepare reports and correspondence, manage email/phone communications, schedule appointments, and support ongoing projects while maintaining organized files and records. Strong MS Word and Excel skills with a 55+ WPM typing speed are required.