Session OPS - Executive Secretary

Florida Legislature; Tallahassee (FL); On-site; USD 18,000 - 23,000; Full time

Job summary

Florida Legislature in Tallahassee is seeking a full-time receptionist for the 2027 session. The role greets visitors, answers and routes calls, and supports scheduling.

You will maintain calendars, prepare itineraries, type correspondence, and assist with special reports and projects.

A high school diploma and two years of secretarial/clerical experience are required; college hours may substitute.

Qualifications

• High school diploma or equivalent required; college hours substitution allowed for experience.
• Two years of secretarial or clerical experience requested.

Responsibilities

• Greet, announce, and route visitors; answer and route incoming calls.
• Maintain appointment calendar and schedule meetings and conference calls.
• Type correspondence, memos, reports, and route incoming calls.
• Review all typed materials for grammar, punctuation, and content.
• Coordinate and assist in preparation of special reports, research assignments and projects as directed.
• Assist supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepare confidential correspondence and secure information necessary for replies.
• Perform general office and other related duties as required.
• Maintain adequate office supplies for use by staff.
• Complete research assignments and projects as directed.
• Maintain files of office correspondence, research materials, and related client information.
• Process, screen, and distribute incoming mail; prepare replies to routine correspondence for signature.

Skills

Reception duties

Education

High school diploma or equivalent

Job description

This will be a fulltime, temporary position through the 2027 session.

• Serves as receptionist; greets, announces, and routes visitors; answer and route incoming calls
• Maintains appointment calendar prepares itineraries, and schedules meetings and conference calls
• Types correspondence, memos, reports, and routes incoming calls
• Reviews all typed materials for grammar, punctuation, and content
• Coordinates and assists in the preparation of special reports, research assignments and projects as directed
• Assist supervisor in handling daily administrative duties and acts in matters where authority has been delegated
• Prepares confidential correspondence and secures information necessary for preparing replies
• Performs general office and other related duties as required
• Maintains adequate office supplies for use by staff
• Completes research assignments and projects as directed
• Maintains files of office correspondence, research materials, and related client information
• Processes, screens, and distributes incoming mail; prepares replies to routine correspondence for signature

A high school diploma or its equivalent and two years of secretarial and/or clerical experience. College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

Salary:

This is full-time temporary employment. Hourly rate of pay is $15.00.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at [phone].