OPS Human Resource Specialist

Florida Legislature; Tallahassee (FL); On-site; USD 27,000 - 33,000; Part time

Job summary

The Florida Legislature is hiring two OPS HR Specialists in the Office of Legislative Services, HR. These roles are expected to work about 30 hours per week, performing onboarding, personnel actions, payroll and benefits processing, recruitment support, and related HR duties.

Successful candidates will assist with posting jobs, responding to applications, and maintaining HR records in the HCM system. A bachelor’s degree is required or equivalent HR experience, with on-site work in Tallahassee.

Qualifications

• A bachelor’s degree from an accredited college or university.
• Professional or nonprofessional HR experience can substitute on a year-for-year basis for the required college education.

Responsibilities

• Assist with onboarding, personnel actions, public records requests, job postings, recruitment activities, and benefit and payroll transactions.
• Process employment actions in the HCM system and maintain records and reports.
• Prepare and post job advertisements to Governmentjobs.com, People First and other local job boards and respond to applications.
• Assist employees and managers with timesheet questions and adjustments.
• Respond to routine employee benefits, employment and payroll inquiries.

Skills

Data analysis

Mathematical calculations

Data organization

Desktop procedures

Problem solving

Email etiquette

Communication skills

Work independently

Confidentiality

Customer support

Prioritization

Interpersonal skills

Education

Bachelor's degree

Tools

HCM system

Payroll system

Office software

Job description

THE WORK YOU WILL DO

The Office of Legislative Services, Human Resources (HR) Office is seeking two qualified OPS HR Specialists to assist in the Employment and Benefits/Payroll sections. These OPS positions are estimated to work 30 hours a week. Job responsibilities include providing customer support by assisting with onboarding, personnel actions, public records requests, job postings, recruitment activities, and benefit and payroll transactions.

OUR ORGANIZATION

The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. The HR Office reports to the Coordinator for the Office of Legislative Services.

The HR Office oversees employment processes such as attendance and leave, onboarding, payroll, workers compensation and benefits administration for the Florida Legislature. The HR Office manages the Legislature’s Human Capital Management System (HCM) and assists the offices with recruiting and employee support. The HR Office is responsible for compliance with policies and procedures and all appropriate approvals regarding personnel actions.

• Process new hires to include assistance with completion of forms, Florida Department of Law Enforcement (FDLE) checks, prior employment verification and verifying eligibility for employment.
• Process actions into the HCM (i.e., promotions, adjustments, transfers, terms) and create a Report of Personnel Action.
• Prepare and post job advertisements to Governmentjobs.com, People First and other local job boards and responds to requests for applications to fill open positions.
• Process outside employment applications.
• Complete employment verifications.
• Complete employee payroll/financial verifications.
• Process employee Direct Deposit updates.
• Process employee W-4 withholding elections and updates.
• Process employee miscellaneous payroll deductions.
• Process employee Tuition Waiver applications.
• Assist employees and managers with timesheet questions and adjustments.
• Process inter-agency leave transfers.
• Process updates to employee records.
• Respond to routine employee benefits, employment & payroll inquiries.
• Maintain employee Financial Disclosure tracking and updates.
• Process employee life and work events for benefits.
• Mail dental ID cards and benefit packets.
• Process OPS activation and deactivation requests.
• Process COBRA premium payments.

• Ability to collect, evaluate, and analyze data relating to personnel program functions.
• Ability to perform basic mathematical calculations.
• Ability to organize data into logical format.
• Ability to formulate and establish desktop procedures
• Ability to solve problems and make decisions.
• Knowledge of relevant computer programs and software.
• Knowledge of and the ability to apply email etiquette to correspondence.
• Ability to establish and maintain effective working relationships with others.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to understand and apply rules, regulations, policies, and procedures relating to personnel program functions.
• Ability to handle confidential information.
• Ability to distinguish work priorities and ensure proper completion of work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public.
• Ability and desire to provide excellent customer support.

A bachelor's degree from an accredited college or university.

Professional or nonprofessional human resource experience can substitute on a year-for-year basis for the required college education.

SALARY

$20.00 per hour
The Legislature offers a competitive benefits package.

APPLICATION DEADLINE

Open until filled

ACCOMMODATION FOR DISABILITY

If an accommodation is needed for a disability, please notify Human Resources at [phone].