Executive Secretary: Calendar, Reports & Admin (Temp)

State of Florida; Tallahassee (FL); On-site; USD 18,000 - 23,000; Full time

Job summary

The State Personnel System in Tallahassee, FL is seeking a full-time, temporary receptionist/clerical employee through the 2027 session. The role greets visitors, announces and routes callers, and manages calendars and meetings.

The position requires a high school diploma or equivalent with two years of secretarial/clerical experience; college credits may substitute for experience. The hourly rate is $15.00, with disability accommodation available.

Qualifications

• High school diploma or equivalent and two years of secretarial/clerical experience.
• College education can substitute for required experience at 30 sem/45 qtr hours per year.

Responsibilities

• Greet visitors, announce and route them; answer and route calls.
• Maintain appointment calendars; prepare itineraries and schedule meetings/conference calls.
• Type correspondence, memos, reports; route incoming calls.
• Review typed materials for grammar, punctuation, and content.
• Assist in preparation of special reports, research tasks and projects as directed.
• Provide daily administrative support and act on delegated authority.
• Prepare confidential correspondence and secure necessary information for replies.
• Handle general office duties and maintain office supplies.

Skills

Receptionist duties

Clerical experience

Education

High school diploma or equivalent

College education substitution allowed (30 sem/45 qtr hours per year of experience)

Job description

The State Personnel System in Tallahassee, FL is seeking a full-time, temporary receptionist/clerical employee through the 2027 session. The role greets visitors, announces and routes callers, and manages calendars and meetings.

The position requires a high school diploma or equivalent with two years of secretarial/clerical experience; college credits may substitute for experience. The hourly rate is $15.00, with disability accommodation available.