Session OPS - Executive Secretary

My Florida CFO; Tallahassee (FL); On-site; USD 17,000 - 24,000; Full time

Job summary

My Florida CFO is seeking a receptionist/clerical assistant in a full-time, temporary role in Florida. The position involves greeting visitors, routing calls, and managing calendars, with duties including typing memos and preparing reports.

The ideal candidate holds a high school diploma or equivalent and has at least two years of secretarial/clerical experience. The role pays $15.00 per hour and is a temporary, full-time assignment.

Qualifications

• High school diploma or equivalent plus two years of secretarial/clerical experience.
• College education can substitute at 30 sem. hours or 45 quarter hours per year of experience.

Responsibilities

• Greet, announce, and route visitors; answer and route calls.
• Maintain appointment calendar; schedule meetings and conference calls.
• Type correspondence, memos, reports, and route calls.
• Review materials for grammar, punctuation, and content.
• Assist in preparation of reports, research assignments, and projects.
• Assist supervisor with daily administrative duties and delegated matters.
• Prepare confidential correspondence and secure information for replies.
• Perform general office and related duties as required.
• Maintain office supplies for staff.
• Process, screen, and distribute incoming mail; prepare routine replies.

Skills

Reception

Calendar management

Typing

Proofreading

Memos & reports

Administrative support

Education

High school diploma or equivalent

Job description

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

EXAMPLES OF WORK PERFORMED:

• Serves as receptionist; greets, announces, and routes visitors; answer and route incoming calls
• Maintains appointment calendar prepares itineraries, and schedules meetings and conference calls
• Types correspondence, memos, reports, and routes incoming calls
• Reviews all typed materials for grammar, punctuation, and content
• Coordinates and assists in the preparation of special reports, research assignments and projects as directed
• Assist supervisor in handling daily administrative duties and acts in matters where authority has been delegated
• Prepares confidential correspondence and secures information necessary for preparing replies
• Performs general office and other related duties as required
• Maintains adequate office supplies for use by staff
• Completes research assignments and projects as directed
• Maintains files of office correspondence, research materials, and related client information
• Processes, screens, and distributes incoming mail; prepares replies to routine correspondence for signature

Minimum Qualifications:

A high school diploma or its equivalent and two years of secretarial and/or clerical experience. College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

This is full-time temporary employment. Hourly rate of pay is $15.00.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at [phone].

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.