OPS Human Resource Specialist

Florida; Tallahassee (FL); On-site; USD 23,000 - 32,000; Part time

Job summary

The Florida Legislature Office of Legislative Services, Human Resources is seeking two OPS Human Resource Specialists to support Employment and Benefits/Payroll activities. These OPS positions are estimated to work 30 hours a week, handling onboarding, personnel actions, job postings, recruitment, and benefits/payroll processing.

The HR Office oversees attendance, payroll, workers' compensation and benefits administration, manages the HCM system, and ensures compliance with policies.

Qualifications

• Bachelor's degree required or equivalent professional HR experience substituting for education.
• Experience in HR or personnel operations is preferred.
• Ability to handle confidential information and adhere to policies.

Responsibilities

• Assist with onboarding, personnel actions, and public records requests.
• Process job postings and recruitment activities.
• Handle benefit and payroll transactions and related verifications.
• Assist with timesheets and leave processing.
• Maintain employee records and respond to inquiries.
• Process W-4 withholding elections and payroll deductions.
• Execute COBRA and other benefits-related tasks.
• Support inter-agency leave transfers and updates.

Skills

Data analysis

Basic math

Data organization

Desktop procedures

Problem solving

Computer software

Email etiquette

Team collaboration

Independent work

Rules and policies

Confidential information

Communication

Customer support

Education

Bachelor's degree

Tools

HCM system

People First

Governmentjobs.com

Payroll software

Job description

The Florida Legislature Office of Legislative Services Human Resources

The State Personnel System is an E-Verify employer.

JOB TITLE

OPS Human Resource Specialist

THE WORK YOU WILL DO

The Office of Legislative Services, Human Resources (HR) Office is seeking two qualified OPS HR Specialists to assist in the Employment and Benefits/Payroll sections. These OPS positions are estimated to work 30 hours a week. Job responsibilities include providing customer support by assisting with onboarding, personnel actions, public records requests, job postings, recruitment activities, and benefit and payroll transactions.

OUR ORGANIZATION

The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. The HR Office reports to the Coordinator for the Office of Legislative Services.

The HR Office oversees employment processes such as attendance and leave, onboarding, payroll, workers compensation and benefits administration for the Florida Legislature. The HR Office manages the Legislature’s Human Capital Management System (HCM) and assists the offices with recruiting and employee support. The HR Office is responsible for compliance with policies and procedures and all appropriate approvals regarding personnel actions.

EXAMPLES OF WORK PERFORMED

• Process new hires to include assistance with completion of forms, Florida Department of Law Enforcement (FDLE) checks, prior employment verification and verifying eligibility for employment.
• Process actions into the HCM (i.e., promotions, adjustments, transfers, terms) and create a Report of Personnel Action.
• Prepare and post job advertisements to Governmentjobs.com, People First and other local job boards and responds to requests for applications to fill open positions.
• Process outside employment applications.
• Complete employment verifications.
• Complete employee payroll/financial verifications.
• Process employee Direct Deposit updates.
• Process employee W-4 withholding elections and updates.
• Process employee miscellaneous payroll deductions.
• Process employee Tuition Waiver applications.
• Assist employees and managers with timesheet questions and adjustments.
• Process inter-agency leave transfers.
• Process updates to employee records.
• Respond to routine employee benefits, employment & payroll inquiries.
• Maintain employee Financial Disclosure tracking and updates.
• Process employee life and work events for benefits.
• Mail dental ID cards and benefit packets.
• Process OPS activation and deactivation requests.
• Process COBRA premium payments.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to collect, evaluate, and analyze data relating to personnel program functions.
• Ability to perform basic mathematical calculations.
• Ability to organize data into logical format.
• Ability to formulate and establish desktop procedures
• Ability to solve problems and make decisions.
• Knowledge of relevant computer programs and software.
• Knowledge of and the ability to apply email etiquette to correspondence.
• Ability to establish and maintain effective working relationships with others.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to understand and apply rules, regulations, policies, and procedures relating to personnel program functions.
• Ability to handle confidential information.
• Ability to distinguish work priorities and ensure proper completion of work assignments.
• Ability to communicate effectively verbally and in writing.Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public.
• Ability and desire to provide excellent customer support.

MINIMUM QUALIFICATIONS

A bachelor's degree from an accredited college or university.

Professional or nonprofessional human resource experience can substitute on a year-for-year basis for the required college education.

SALARY

$20.00 per hour
The Legislature offers a competitive benefits package.

ACCOMMODATION FOR DISABILITY

If an accommodation is needed for a disability, please notify Human Resources at [phone].

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.