Session OPS - Executive Secretary

State of Florida; Tallahassee (FL); On-site; USD 18,000 - 23,000; Full time

Job summary

The State Personnel System in Tallahassee, FL is seeking a full-time, temporary receptionist/clerical employee through the 2027 session. The role greets visitors, announces and routes callers, and manages calendars and meetings.

The position requires a high school diploma or equivalent with two years of secretarial/clerical experience; college credits may substitute for experience. The hourly rate is $15.00, with disability accommodation available.

Qualifications

• High school diploma or equivalent and two years of secretarial/clerical experience.
• College education can substitute for required experience at 30 sem/45 qtr hours per year.

Responsibilities

• Greet visitors, announce and route them; answer and route calls.
• Maintain appointment calendars; prepare itineraries and schedule meetings/conference calls.
• Type correspondence, memos, reports; route incoming calls.
• Review typed materials for grammar, punctuation, and content.
• Assist in preparation of special reports, research tasks and projects as directed.
• Provide daily administrative support and act on delegated authority.
• Prepare confidential correspondence and secure necessary information for replies.
• Handle general office duties and maintain office supplies.

Skills

Receptionist duties

Clerical experience

Education

High school diploma or equivalent

College education substitution allowed (30 sem/45 qtr hours per year of experience)

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

This will be a fulltime, temporary position through the 2027 session.

EXAMPLES OF WORK PERFORMED:

• Serves as receptionist; greets, announces, and routes visitors; answer and route incoming calls
• Maintains appointment calendar prepares itineraries, and schedules meetings and conference calls
• Types correspondence, memos, reports, and routes incoming calls
• Reviews all typed materials for grammar, punctuation, and content
• Coordinates and assists in the preparation of special reports, research assignments and projects as directed
• Assist supervisor in handling daily administrative duties and acts in matters where authority has been delegated
• Prepares confidential correspondence and secures information necessary for preparing replies
• Performs general office and other related duties as requiredMaintains adequate office supplies for use by staff
• Completes research assignments and projects as directed
• Maintains files of office correspondence, research materials, and related client information
• Processes, screens, and distributes incoming mail; prepares replies to routine correspondence for signature

Minimum Qualifications:

A high school diploma or its equivalent and two years of secretarial and/or clerical experience. College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

This is full-time temporary employment. Hourly rate of pay is $15.00.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at [phone].

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.