Service Project Administrator - Billing & Coordination

Trane Italia; Corpus Christi (TX); On-site; USD 75,426,000 - 105,979,000; Full time

Benefits offered by this job

Health insurance

Wellness programs

Fertility coverage

Adoption/surrogacy assistance

Paid time off

Job summary

Trane Technologies in Corpus Christi, TX, is seeking a Service Project Administrator to handle project documentation, invoicing, and cost tracking under supervision.

The role coordinates with the service team to ensure timely project closeout, cost accuracy, and comprehensive reporting. Strong communication and MS Office skills are required; HVAC familiarity is a plus. On-site work, overtime may be needed.

Qualifications

• One-year certificate from college or technical school; or six (6) months to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high paced environment.
• Experience with Microsoft Office programs.
• Familiarity with the operation of Energy Management Systems, HVAC Systems and/or Temperature Controls preferred.
• Flexibility to work overtime as required.

Responsibilities

• Coordinates with cross-functional team members to ensure the accurate and timely recording of project costs, including materials, timesheets, labor hour allocation, and daily reports; initiates invoicing for completed work; and prepares payroll documentation while managing technician applied and unapplied time.
• Responsible for general administrative functions to include project costs are identified for processing service claims - concessions, Ship Product Defect (SPD), retrofit, labor warranty, purchase orders, for initiating invoicing.
• Responsible for generating, interpreting, and printing various assigned reports.
• Monitors account receivables invoicing status, reviews, investigates, and helps resolve billing disputes in coordination with internal teams and customers.
• Communicates effectively with other team members.
• Cross train for coverage of the Resource Coordinator position when staffing needs arise.

Skills

Communication

Prioritization

MS Office

HVAC familiarity

Overtime flexibility

Education

One-year certificate from college or technical school

Job description

Trane Technologies in Corpus Christi, TX, is seeking a Service Project Administrator to handle project documentation, invoicing, and cost tracking under supervision.

The role coordinates with the service team to ensure timely project closeout, cost accuracy, and comprehensive reporting. Strong communication and MS Office skills are required; HVAC familiarity is a plus. On-site work, overtime may be needed.