Service Project Administrator

CFO Trane U.S. Inc.-CFO; Corpus Christi (TX); On-site; USD 55,000 - 77,000; Full time

Benefits offered by this job

Health insurance

401K match

Tuition assistance

Paid time off

Job summary

Trane Technologies in Corpus Christi, TX seeks a Service Project Administrator to handle routine project documentation, costing, invoicing, and closeout under supervision. You will interact with the Area Service Manager and service team to ensure timely project completion.

Responsibilities include cost tracking for materials and labor, initiating invoices for completed work, and payroll preparation. Overtime may be required as needed.

Qualifications

• Strong communication skills and proactive, independent work style.
• Experience prioritizing tasks to meet tight deadlines in fast-paced environments.
• Familiarity with Microsoft Office programs; basic EMS/HVAC knowledge preferred.

Responsibilities

• Track project costs including materials, timesheets, labor hours, and daily reports.
• Initiate invoicing for completed work and manage payroll documentation.
• Prepare payroll and ensure time entries are accurate; coordinate with service team.
• Manage project cost reporting and invoicing, including resolving billing disputes with internal teams and customers.
• Cross-train for coverage of the Resource Coordinator position when staffing needs arise.

Skills

Communication skills

Independent work

Time management

Microsoft Office

EMS knowledge

HVAC familiarity

Overtime flexibility

Education

Certificate from college/technical school

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go. Where is the work: On-Site (5 days)

Job Summary:

Trane has a new exciting opportunity to join our organization as a Service Project Administrator in our Texas/Gulf Service group, located in Corpus Christi. Under direct supervision, the Service Project Administrator is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with the Area Service Manager and assigned service team members to ensure the timely completion of each project.

Responsibilities:

• Coordinates with cross-functional team members to ensure accurate and timely recording of project costs, including materials, timesheets, labor hour allocation, and daily reports;
• initiates invoicing for completed work;
• prepares payroll documentation while managing technician applied and unapplied time.
• Responsible for general administrative functions to include project costs are identified for processing service claims – concessions, Ship Product Defect (SPD), retrofit, labor warranty, purchase orders, for initiating invoicing.
• Responsible for generating, interpreting, and printing various assigned reports.
• Monitors account receivables invoicing status, reviews, investigates, and helps resolve billing disputes in coordination with internal teams and customers.
• Communicates effectively with other team members.
• Cross train for coverage of the Resource Coordinator position when staffing needs arise.

Qualifications:

• One-year certificate from college or technical school; or six (6) months to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high paced environment.
• Experience with Microsoft Office programs.
• Familiarity with the operation of Energy Management Systems, HVAC Systems and/or Temperature Controls preferred.
• Flexibility to work overtime as required.

Annual Base Salary Range or Hourly Base Pay Range: $54,751.66 - $76,929.99

Compensation Type: Exception

Hourly Incentive Eligible: No

Sales Commission Eligible: No

Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country.

Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations

Safety Sensitive Role: No

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

At Trane Technologies, we’re climate innovators with the courage to look at our world’s challenges and see endless opportunities. We aren’t afraid to make bold commitments that set new standards to enhance the health and well-being of our employees, customers, communities, and the planet we share. Learn more about what we do & how we do it.

Joining the Trane Technologies team is more than just a job – it’s the beginning of a career full of purpose, impact, and meaningful contributions that challenge what’s possible for a more sustainable future. Together, we know we can change the world. With an inclusive culture, benefits to support you and your family, limitless opportunities to grow, flexibility to help you balance life’s demands, and more – you’ll be supported to thrive at work and at home. Learn more about building a career with us.

To request an accommodation, please contact us at: [e-mail]