Project Administrator - Billing, Procurement & Delivery

CFO Trane U.S. Inc.-CFO; Charlotte (NC); On-site; USD 55,000 - 77,000; Full time

Benefits offered by this job

Health insurance

401K match

Tuition assistance

Paid time off

Holidays

Job summary

Trane Technologies in Charlotte is seeking a Project Administrator to support our Service portfolio. Working under moderate supervision, you will handle project documentation, procurement, job costing, customer invoicing, and administrative closeout from award through close-out while coordinating with project teams.

You will interact with regional leadership, contracts, legal and finance to ensure on-time delivery, accurate billing and contract compliance.

Qualifications

• High School diploma or GED and up to two years of related experience.
• Strong communication skills and a proactive, independent as well as team-oriented approach.
• Demonstrated ability in problem solving, decision making, rational thinking and good judgement.
• Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
• Experience with financial systems and basic accounting; A/R/A/P is a plus.
• Construction law knowledge is an asset.
• Familiarity with HVAC systems is a plus.
• Willingness to work overtime/weekends as required.

Responsibilities

• Follow established standard work and processes across enterprise systems.
• Coordinate the transition of projects from Sales to Operations within enterprise systems.
• Administer projects through their life cycle to ensure contract compliance and successful delivery.
• Coordinate with regional leadership, contract management, legal, and financial services.
• Manage procurement processes per project requirements.
• Handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
• Coordinate monthly customer invoicing per customer requirements and PM direction to ensure timely and accurate billing.
• Coordinate with project team for recording of project costs (time sheets, forecasting, vendor invoices, etc.).
• Review billing backlog and communicate with PMs, BAS/HVAC technicians, customers, and Trane claims to resolve obstacles.

Skills

Strong communication

Proactive

Teamwork

Problem solving

Decision making

Rational thinking

Good judgement

Task prioritization

Financial systems

Accounting basics

Construction law knowledge

HVAC familiarity

Overtime flexibility

Education

High School diploma or GED

Job description

Trane Technologies in Charlotte is seeking a Project Administrator to support our Service portfolio. Working under moderate supervision, you will handle project documentation, procurement, job costing, customer invoicing, and administrative closeout from award through close-out while coordinating with project teams.

You will interact with regional leadership, contracts, legal and finance to ensure on-time delivery, accurate billing and contract compliance.