Hybrid Project Admin – Billing & Coordination

CFO Trane U.S. Inc.-CFO; Roanoke (VA); On-site; USD 50,000 - 71,000; Full time

Benefits offered by this job

Health insurance

401K match

Tuition assistance

Paid time off

Job summary

Trane Technologies in Roanoke, VA is seeking a Project Administrator to manage routine project documentation, billing and closeout activities for service projects.

You will set up service agreements, review invoices, post costs, and coordinate with Account Managers and technicians to ensure accurate data. A one-year technical certificate and 3+ years billing experience are preferred; overtime/weekends may be required.

Qualifications

• One-year certificate from college or technical school plus 3+ years of related billing experience or equivalent
• Must have strong communication skills and ability to work independently or in a team
• Ability to prioritize tasks to meet tight deadlines in a fast-paced environment

Responsibilities

• Sets-up service agreements or quoted projects in system based on transition documents
• Reviews and updates Billing Backlog reports daily
• Reviews invoices for accuracy and processes service invoices for assigned job types
• Validates, applies and posts costs to service work orders
• Coordinates with team for accurate cost recording (materials, time, labor, reports)
• Enters and edits Purchase Orders as needed
• Handles billing request changes and special requirements for customers
• Responsible for general administrative functions related to billing
• Generates, interprets, and prints assigned reports
• Prioritizes tasks to meet deadlines
• Communicates with Account Managers, Field Technicians, Customers and others to resolve billing issues
• Schedules and participates in internal project team meetings
• Maintains customer satisfaction by addressing concerns and corrective actions
• May reconcile purchasing card transactions for technicians
• May file State required forms as needed
• May prepare claims for filing

Skills

Strong communication

Team collaboration

Time management

Overtime/weekend flexibility

HVAC familiarity

Education

One-year certificate (college/technical school)

Job description

Trane Technologies in Roanoke, VA is seeking a Project Administrator to manage routine project documentation, billing and closeout activities for service projects.

You will set up service agreements, review invoices, post costs, and coordinate with Account Managers and technicians to ensure accurate data. A one-year technical certificate and 3+ years billing experience are preferred; overtime/weekends may be required.