Project Billing & Admin Coordinator

Trane Supply; Roanoke (VA); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Trane Supply is seeking a Project Administrator to manage routine project documentation, billing, and administrative closeout. The role interfaces with Admin Team Leader, Area Service Managers, and field staff to ensure on-time project completion.

You will set up projects in the system, review invoices, and ensure accurate cost posting. Strong communication and the ability to prioritize tasks under deadlines are essential.

Qualifications

• One-year certificate from college or technical school and 3+ years of billing experience.
• Strong communication skills and ability to work independently.
• Willingness to participate in lean improvements activities and meet deadlines.

Responsibilities

• Set up service agreements and quoted projects in system.
• Review and process invoices for accuracy and timely billing.
• Post and apply costs to service work orders and costs.
• Coordinate with team members for accurate cost recording.
• Enter and edit Purchase Orders as needed.
• Prepare and interpret billing reports and respond to inquiries.

Skills

Billing

Communication

Time management

Teamwork

Education

One-year certificate (college/technical school)

Job description

Trane Supply is seeking a Project Administrator to manage routine project documentation, billing, and administrative closeout. The role interfaces with Admin Team Leader, Area Service Managers, and field staff to ensure on-time project completion.

You will set up projects in the system, review invoices, and ensure accurate cost posting. Strong communication and the ability to prioritize tasks under deadlines are essential.