Service Project Administrator: Invoicing, Costs & Closeout

Trane Technologies; Corpus Christi (TX); On-site; USD 55,000 - 77,000; Full time

Benefits offered by this job

Health insurance

401K match

Tuition assistance

Paid time off

Fertility coverage

Adoption assistance

Job summary

Trane Technologies in Corpus Christi, TX, seeks a Service Project Administrator to support the Texas/Gulf Service group. This role handles project documentation, costing, invoicing and closeout under direct supervision.

The ideal candidate will coordinate with the Area Service Manager and team, manage time and costs, and ensure timely project completion. Strong communication, organization, and proficiency with Microsoft Office are essential.

Qualifications

• One-year certificate from college or technical school; or six (6) months to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high paced environment.
• Experience with Microsoft Office programs.
• Familiarity with the operation of Energy Management Systems, HVAC Systems and/or Temperature Controls preferred.
• Flexibility to work overtime as required.

Responsibilities

• Coordinates with cross-functional team members to ensure the accurate and timely recording of project costs, including materials, timesheets, labor hour allocation, and daily reports; initiates invoicing for completed work; and prepares payroll documentation while managing technician applied and unapplied time.
• Responsible for general administrative functions to include project costs are identified for processing service claims – concessions, Ship Product Defect (SPD), retrofit, labor warranty, purchase orders, for initiating invoicing.
• Responsible for generating, interpreting, and printing various assigned reports.
• Monitors account receivables invoicing status, reviews, investigates, and helps resolve billing disputes in coordination with internal teams and customers.
• Communicates effectively with other team members.
• Cross train for coverage of the Resource Coordinator position when staffing needs arise.

Skills

Communication skills

Independent work

Time management

Team collaboration

Education

Certificate or related experience

Tools

Microsoft Office

Energy Management Systems

HVAC knowledge

Job description

Trane Technologies in Corpus Christi, TX, seeks a Service Project Administrator to support the Texas/Gulf Service group. This role handles project documentation, costing, invoicing and closeout under direct supervision.

The ideal candidate will coordinate with the Area Service Manager and team, manage time and costs, and ensure timely project completion. Strong communication, organization, and proficiency with Microsoft Office are essential.