Service Administration Specialist: Scheduling, Invoicing & Payroll

ProLift Toyota Material Handling; Columbus (OH); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

Company paid life insurance

Short-term disability

Paid parental leave

Supplemental insurance options (pet)

Job summary

ProLift Toyota Material Handling is seeking a Service Team Administrator to coordinate with technicians and internal customers via phone and email for scheduling and billing, and to process and distribute invoices for payment. The role emphasizes organization, confidentiality, and efficient handling of administrative duties.

The ideal candidate has a High School Diploma or equivalent with 2 years of customer service or administrative experience and proficient MS Office skills.

Qualifications

• High School Diploma or equivalent and at least 2 years of customer service or administrative experience.
• Strong verbal and written communication skills for internal and external coordination.
• Proficiency with Microsoft Office suite and basic clerical tasks.

Responsibilities

• Process accounts payable invoices and route them via invoicing system (TrinDocs)
• Process PM agreements within 2 business days of receipt
• Balance petty cash and request checks weekly or as needed
• Post Technician labor daily and run payroll reports weekly
• Promote the company philosophies and Lean Management practices in daily work

Skills

Customer service

Communication

Organization

Education

High School Diploma or equivalent

Tools

Microsoft Word

Outlook

Excel

Job description

ProLift Toyota Material Handling is seeking a Service Team Administrator to coordinate with technicians and internal customers via phone and email for scheduling and billing, and to process and distribute invoices for payment. The role emphasizes organization, confidentiality, and efficient handling of administrative duties.

The ideal candidate has a High School Diploma or equivalent with 2 years of customer service or administrative experience and proficient MS Office skills.