Senior Virtual Executive Assistant for AI CEO

Aereachpartners; United States; Remote; USD 90,000 - 135,000; Full time

Job summary

Aereachpartners is seeking a Senior Executive Assistant to support the CEO with high‑level administrative and strategic coordination in an AI‑focused environment. The role requires exceptional organizational skills, discretion, and the ability to manage complex calendars and travel across time zones while aligning tasks with the CEO's priorities.

You will partner with legal, finance, and other departments, prepare materials, and oversee personal and professional responsibilities.

Qualifications

• 5+ years as an Executive Assistant or similar high‑level support role
• Proven experience supporting C‑suite executives in fast‑paced environments
• Strong written and verbal communication skills
• Experience managing complex calendars, travel, and logistics across time zones
• Ability to handle confidential information with absolute discretion
• Self‑starter who can work independently with minimal supervision
• Ability to quickly understand the CEO's priorities and communication style
• Demonstrated ability to align tasks with desired outcomes and impact behind requests

Responsibilities

• Manage a complex calendar with strategic prioritization across internal and external stakeholders
• Prepare meeting materials, attend select meetings, and manage follow-up items
• Arrange all business and personal travel with detailed itineraries and real-time changes
• Serve as primary gatekeeper; screen and prioritize emails, calls, and meeting requests
• Draft correspondence and communications on behalf of the CEO
• Maintain key relationships and coordinate gift-giving and follow-ups
• Support new business initiatives and partnership discussions with research and materials preparation
• Coordinate with legal, finance, and other departments on business matters
• Coordinate personal appointments, household logistics, and family-related matters
• Manage personal vendors and service providers
• Process expenses, maintain organized records, and create systems for improved efficiency
• Develop understanding of CEO's business ventures and strategic objectives to provide informed support
• Monitor key business metrics, timelines, and partnerships to keep CEO informed
• Conduct research and analysis on opportunities, vendors, and market trends to support decisions
• Handle ad hoc requests and special projects as they arise
• Help clarify project outcomes and success criteria before execution
• Identify risks if priorities are delayed to support decisions

Skills

Executive support

C‑suite support

Calendar management

Travel coordination

Project coordination

Communication

Discretion

Tech affinity

Tools

Microsoft Office

Google Workspace

Job description

Aereachpartners is seeking a Senior Executive Assistant to support the CEO with high‑level administrative and strategic coordination in an AI‑focused environment. The role requires exceptional organizational skills, discretion, and the ability to manage complex calendars and travel across time zones while aligning tasks with the CEO's priorities.

You will partner with legal, finance, and other departments, prepare materials, and oversee personal and professional responsibilities.