Senior EA for AI-Driven C-Suite Support (Remote)

Viz.ai; Oregon; Hybrid; USD 120,000 - 160,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Generous vacation

Job summary

Viz.ai is seeking a Senior Executive Assistant to support 3+ senior executives on a fast-moving leadership team, remote in the US. This strategic role protects executives' time, coordinates cross-border activities, and ensures commitments stay on track.

You will partner with other EAs and the People Team to manage complex calendars, travel, meetings, and confidential information, while building AI-powered workflows that save time and boost executive effectiveness.

Qualifications

• 5+ years supporting multiple C-level executives or VP, preferably in SaaS or healthcare.
• Proven ability to manage complex calendars, travel, and priorities for multiple executives.
• AI fluency in daily work; use Claude and ChatGPT to streamline workflows.
• Strong G-Suite skills; Slack and Ramp experience preferred.
• Excellent written and verbal communication.
• Experience working with global, remote teams; flexible hours to cover US and Israel time zones.
• Sound judgment with confidential information.

Responsibilities

• Own complex, changing calendars with priority calls.
• Plan domestic and international travel to hospitals, partners, and life science customers.
• Join executive meetings, capture notes and action items live, follow up until close.
• Track priorities, commitments, and deadlines; surface risks early.
• Prepare materials using Google Docs, Sheets, Slides, and memos.
• Design and run offsites, leadership meetings, and team events.
• Build AI-powered workflows to reduce manual work (summaries, briefs, tracking).
• Maintain steady flow of correspondence, expenses, research, and logistics.
• Handle confidential information with discretion.
• Back up other executives and support People Team initiatives.

Skills

Calendar management

Travel planning

Meeting facilitation

G-Suite proficient

AI fluency

Written communication

Remote collaboration

Tools

Slack

Ramp

Job description

Viz.ai is seeking a Senior Executive Assistant to support 3+ senior executives on a fast-moving leadership team, remote in the US. This strategic role protects executives' time, coordinates cross-border activities, and ensures commitments stay on track.

You will partner with other EAs and the People Team to manage complex calendars, travel, meetings, and confidential information, while building AI-powered workflows that save time and boost executive effectiveness.