Strategic Executive Assistant to CEO | AI-Enabled Ops & Travel

Verge Labs; San Francisco (CA); Hybrid; USD 110,000 - 170,000; Full time

Job summary

Verge Labs is seeking an Executive Assistant to support its CEO and executive office. This role goes beyond scheduling, demanding judgment, prioritization, and initiative to drive critical work to completion.

You will own calendar management, travel coordination, inbox oversight, and light board support, while collaborating across teams. The ideal candidate has 5+ years of c-suite support, strong IT skills, and comfort with AI tools to amplify impact.

Qualifications

• Minimum 5 years supporting c-suite or founder executives.
• Based in the United States and authorized to work.
• Willing to work in Pacific Time or overlap with Pacific Time.
• Experience with remote work and annual travel.
• Strong IT skills and AI proficiency.

Responsibilities

• Schedule and calendar management for the CEO.
• Prepare daily briefs, agendas, and pre-reads.
• Coordinate domestic and international travel.
• Inbox management for media requests and shareholder queries.
• Light board management: board packets and actions.
• Assist with broader operations and CRM management.

Skills

Executive support

Calendar management

Travel coordination

Communication

Tools

Google Sheets

CRM systems

ChatGPT

Claude

Job description

Verge Labs is seeking an Executive Assistant to support its CEO and executive office. This role goes beyond scheduling, demanding judgment, prioritization, and initiative to drive critical work to completion.

You will own calendar management, travel coordination, inbox oversight, and light board support, while collaborating across teams. The ideal candidate has 5+ years of c-suite support, strong IT skills, and comfort with AI tools to amplify impact.