Senior Subcontracts Specialist — RFP & Compliance

AV; Herndon (VA); On-site; USD 93,000 - 142,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with company match

9/80 work schedule

Paid holidays

Job summary

AV in Herndon, VA is seeking a Subcontracts Administrator III to support the senior subcontracts team across government and commercial programs, coordinating with internal teams to ensure contractual and regulatory compliance.

Responsibilities include cradle-to-grave support for RFPs and subcontract agreements, tracking deliverables, maintaining procurement files, and assisting in negotiations and reporting to support decision-making.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (or equivalent work experience).
• 5+ years of relevant experience in procurement, subcontracts, or supply chain management.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Basic understanding of procurement and government contracting principles (FAR/DFARS).
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Provide cradle to grave administrative support for the preparation, issuance, and management of RFPs and subcontract agreements.
• Assist in tracking subcontractor and internal deliverables, ensuring compliance with contract terms, schedules, and budgets.
• Maintain and update procurement files, ensuring accurate documentation and compliance with company policies and government regulations.
• Support invoice review and reconciliation processes, coordinating with internal teams and subcontractors as needed.
• Participate in subcontract negotiations alongside senior staff to develop terms and conditions.
• Assist in preparing reports, metrics, and presentations to support team objectives and decision-making.
• Collaborate with cross-functional teams to address subcontractor issues and support program needs.
• Perform additional duties as required by senior subcontracts administrators and management.
• Other duties as assigned

Skills

Organizational skills

Multitasking

Communication skills

Procurement knowledge (FAR/DFARS)

Microsoft Office

Education

Bachelor's degree in Business Administration, Supply Chain Management, or related field

Tools

Microsoft Office Suite

Job description

AV in Herndon, VA is seeking a Subcontracts Administrator III to support the senior subcontracts team across government and commercial programs, coordinating with internal teams to ensure contractual and regulatory compliance.

Responsibilities include cradle-to-grave support for RFPs and subcontract agreements, tracking deliverables, maintaining procurement files, and assisting in negotiations and reporting to support decision-making.