Nursing Staffing Coordinator (Per Diem, Days)

Miami Children’s Hospital; Miami (FL); On-site; USD 38,000 - 46,000; Full time

Job summary

Miami Children’s Hospital is seeking a Staffing Coordinator for Nursing- Support (Non-Clinical). This role ensures adequate coverage across all shifts by coordinating with Leaders and using the staffing system (Clarivia/Kronos).

Responsibilities include recording staffing/pay practices, evaluating needs, communicating with Leaders, attending bed control meetings, and generating reports to support timely staffing decisions.

Qualifications

• High school education or equivalent preferred.
• Experience in a healthcare setting preferred.
• Staffing experience preferred.
• Customer service experience preferred.
• Knowledge of TM&E pay policies.
• Ability to maintain confidentiality of sensitive information.
• Proficiency with computers and standard software applications.

Responsibilities

• Accurately records staffing and nursing pay practices in a computerized system (Clarivia/Kronos).
• Assesses and evaluates staffing needs for 24-hour coverage on a daily/weekly basis.
• Answers employee calls regarding staffing and scheduling.
• Prepares staffing on a timely basis and communicates with Leaders for staffing decisions.
• Communicates staffing shortages/overages/changes to Leaders and notifies staff as needed.
• Attends bed control meetings.
• Edits Kronos transactions and coordinates payroll corrections as needed.
• Consults with nursing staff to address staffing challenges and reduce issues.
• Develops good working rapport with interdepartmental personnel and other departments.
• Verifies licenses/certifications and current standing for nursing staff with state agencies as needed.
• Manages off-call and on-call schedule requests.
• Monitors and tracks acuity every four hours as needed.
• Runs Clarivia Web/Client reports as requested.

Skills

Clerical experience

Microsoft Office

Staffing coordination

Education

High school education or equivalent

Tools

Kronos

Clarivia

Job description

Job Description

Description

Job Summary

Responsible for staffing needs to ensure adequate coverage for quality care on all shifts by working closely with
the Leaders.

Job Specific Duties

• Accurately records staffing and nursing pay practices (ESP, LOA, jury duty, bereavement, etc.) in a computerized system (Clarivia/Kronos).
  
• Assesses and evaluates staffing needs on a proactive (daily, weekly, scheduling period, etc.) and shift-toshift basis to provide 24-hour coverage.
  
• Answers employee calls regarding staffing/scheduling functions.
  
• Prepares staffing on a timely basis and communicate with the Leaders so that they can make staffing decisions.
  
• Communicates any staffing shortages/overages/changes to the Leader and contacts staff if additional/less support is needed.
  
• Attends bed control meetings at all times.
  
• Edits Kronos transactions in a timely manner and within guidelines with payroll department.
  
• Prepares payroll correction and ESP forms when necessary.
  
• Consults with nursing department staff and supervisors concerning the staffing/scheduling needs to reduce/eliminate problems.
  
• Develops and maintains a good working rapport with interdepartmental personnel, as well as other departments within the facility.
  
• Confirm license/certification and current standing for nursing department employees with state approved agencies as needed.
  
• Responsible for requests of off and on-call schedule.
  
• Responsible for the staffing system functions (Clairvia Web/Client).
  
• Monitors, updates, and tracks acuity every four hours as needed.
  
• Runs Clarivia and Kronos reports as requested.

Qualifications

• Previous clerical experience.
  
• Proficient in Microsoft Office (Word, Excel, and Outlook)

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
  
• Experience in a healthcare setting preferred.
  
• Staffing experience preferred.
  
• Customer service experience preferred.
  
• Demonstrates knowledge of TM&E & pay policies.
  
• Able to maintain confidentiality of all sensitive and private employee information.
  
• Knowledgeable of computers, printers, and/or ability to learn appropriate software applications.
  
• Able to work within a team and be a model of team work.
  
• Ability to perform independent decisions and utilize problem solving skills when necessary.
  
• Ability to remain calm and manage high stress situations.
  
• Ability to deal tactfully with personnel, visitors, and government agencies/personnel

Job

Nursing- Support (Non-Clinical)

Primary Location