Nursing Administration Coordinator, 24 Hour, Nights

UMass Memorial Medical Group; Worcester (MA); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Signing bonus

Job summary

UMass Memorial Health is seeking a Staffing Coordinator to oversee unit staffing grids, manage the sick call line, and keep Kronos schedules up to date for 12-hour night shifts. You will support data entry for payroll and ensure overtime and time-off requests are authorized in a timely manner.

The role requires strong organizational skills, proficiency with Kronos, and experience with healthcare staffing processes.

Qualifications

• Must be able to prepare routine administrative paperwork.
• Knowledge of planning and scheduling techniques.
• Knowledge of basic accounting and computer skills.
• Ability to communicate effectively, both orally and in writing.
• Good organizational and record maintenance skills.

Responsibilities

• Review staffing grids and coordinate with units to ensure appropriate staffing at shift start.
• Manage the sick call line for Nursing units.
• Prepare daily sign-in sheets for staff using Kronos.
• Update active schedule in Kronos with daily changes.
• Assist with weekly data entry for Payroll.
• Obtain management authorization for overtime, time-off, and shift trades.
• Notify management of trends affecting staffing like absenteeism and overtime.
• Cover staffing vacancies due to sick calls or leaves.
• Maintain records for leaves, requests, and schedule changes.
• Keep knowledge of current policies and practices.

Skills

Routine admin paperwork

Planning & scheduling

Basic accounting & computer skills

Effective communication

Organization & record maintenance

Education

High school diploma or GED

Tools

ANSOS

KRONOS

Job description

Exemption Status: Non-Exempt

Hiring Range: $22.29 - $32.04 (based on a full time schedule of 40 hours per week). Please note that the final offer will vary based on scheduled hours. Compensation for part-time or reduced schedules will be prorated based on scheduled weekly hours, experience, skills, qualifications, and internal equity considerations.

Schedule Details:

Friday, Holidays - Every Third Holiday, Monday, Saturday, Sunday, Thursday, Tuesday, Wednesday, Weekends - Every Third Weekend

Scheduled Hours: 7:00PM-7:30AM

Shift: 3 - Night Shift, 12 Hours (United States of America)

Hours: 24

Cost Center: 10020 - 0123 Staffing Office

Union: SHARE (State Healthcare and Research Employees)

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

Major Responsibilities

1. Reviews staffing grids for each of the units and communicates with units to ensure appropriate staffing levels at the beginning of each shift.
2. Manages the sick call line for the Nursing units
3. Prepares daily sign-in sheets for staff in areas using Kronos.
4. Updates the active schedule in KRONOS with changes on a daily basis.
5. Assists in the completion of the weekly data entry process in preparation for Payroll.
6. Obtains management authorization for all overtime, time-off requests, shift trades and vacation requests.
7. Makes managers aware of any abnormal or unusual trends seen within the data including, but not limited to, absenteeism, overtime and requests for more or less shifts.
8. Assists with covering staffing vacancies created by sick calls, unanticipated leaves, and personal time. Makes calls to staff to request additional shifts.
9. Maintains records for all leaves of absence, special requests and requests for schedule changes.
10. Maintains knowledge of current UMMHC policies and practices.
11. Ensures the efficient implementation and modification of database systems required for staffing and scheduling.
12. Informs management of any unauthorized usage of scheduled time potentially resulting in budget variances.
13. Maintains knowledge of current products, database management techniques and related information systems technology.
14. Assists with the development and implementation of database management policies and standards for efficient quality control and data administration.

Standard Staffing Level Responsibilities

1. Complies with established departmental policies, procedures and objectives.
2. Attends variety of meetings, conferences, seminars as required or directed.
3. Demonstrates use of Quality Improvement in daily operations.
4. Complies with all health and safety regulations and requirements.
5. Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.
6. Maintains, regular, reliable, and predictable attendance.
7. Performs other similar and related duties as required or directed.

Position Qualifications

License/Certification/Education

1. High school diploma or GED required

Experience/Skills (Required)

1. Ability to prepare routine administrative paperwork.
2. Knowledge of planning and scheduling techniques.
3. Knowledge of basic accounting and computer skills.
4. Ability to communicate effectively, both orally and in writing.
5. Good organizational and record maintenance skills.

Experience/Skills (Preferred)

1. 2 year's experience in healthcare related field.
2. Experience with ANSOS and KRONOS preferred

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of re