Senior Services Administrative Specialist

Mineral County, NV; Hawthorne (NV); On-site; USD 42,000 - 54,000; Full time

Job summary

Mineral County is seeking a dedicated Administrative Specialist for the Senior Services Program. The role handles day-to-day administrative support, financial processes, and daily interaction with seniors.

Responsibilities include reporting, sign-in management, data entry into SAMS, and assisting with budget and grant reporting. Strong organization, communication and accuracy are essential for successful operation.

Qualifications

• Knowledge of bookkeeping, accounting, and financial recordkeeping.
• Understanding of accounts payable and accounts receivable processes.
• Familiarity with QuickBooks or equivalent accounting software.
• Knowledge of grant reporting requirements and compliance procedures.
• Proficiency with Microsoft Office including Word and Excel.
• Awareness of laws and regulations pertaining to program operations.

Responsibilities

• Answer and direct all incoming calls; forward information to service providers and act as central information center.
• Maintain Senior Center service sign-in sheets and enter data into internal reports; input services data into SAMS or agency databases.
• Prepare daily bank deposits and post transactions using QuickBooks; prepare accounts payable vouchers for submission.
• Assist with maintaining cash flow records and report discrepancies to the Director.
• Prepare and maintain personnel timesheets and assist with grant/program reports for submission to agencies.
• Assist with purchasing and vendor relations for the Senior Services Program; support public relations and outreach efforts.

Skills

Financial recordkeeping

Accounting software

Grant reporting

Microsoft Office

Communication skills

Interpersonal skills

Tools

QuickBooks

SAMS database

Job description

Mineral County is seeking a dedicated Administrative Specialist for the Senior Services Program. The role handles day-to-day administrative support, financial processes, and daily interaction with seniors.

Responsibilities include reporting, sign-in management, data entry into SAMS, and assisting with budget and grant reporting. Strong organization, communication and accuracy are essential for successful operation.