Senior Secretary

South Dakota Board of Regents; Vermillion (SD); On-site; USD 38,000 - 56,000; Full time

Job summary

The University of South Dakota School of Education seeks an administrative coordinator to serve as the first point of contact for students and faculty. This role maintains data collection systems to track student information, progress, and program outcomes.

Strong administrative skills and experience with office software are essential, along with outstanding customer service and confidentiality. This grant-funded position supports the CSPS and university operations.

Qualifications

• Strong administrative and office skills.
• Experience with standard office software, especially databases and calendar/scheduling software.
• Strong customer service skills.
• Ability to communicate effectively.
• Ability to work effectively with students, faculty/staff, and external stakeholders.
• Ability to handle stressful situations.
• Ability to maintain strict confidentiality.
• Ability to maintain accurate records and files, both manual and electronic.
• Ability to work independently.
• Accounting principles, billing and bookkeeping skills.

Responsibilities

• This position is the first point of contact for current and prospective students and a resource for faculty members.
• The position maintains data collection systems for tracking student information, progress, and programs.

Skills

Administrative skills

Office software

Database experience

Customer service

Effective communication

Stakeholder collaboration

Stress management

Confidentiality

Record keeping

Independent work

Accounting basics

Job description

This position is the first point of contact for current and prospective students and a resource for faculty members. The position maintains data collection systems for tracking student information, progress, and programs.

Position responsibilities would prefer a candidate with the following skills:

• Strong administrative and office skills
• Experience with standard office software, especially databases and calendar/scheduling software
• Strong customer service skills
• Ability to communicate effectively
• Ability to work effectively with students, faculty/staff, and external stakeholders
• Ability to handle stressful situations
• Ability to maintain strict confidentiality
• Ability to maintain accurate records and files, both manual and electronic
• Ability to work independently
• Accounting principles, billing and bookkeeping skills

This position is grant funded. Continued employment is subject to acceptable performance and availability of grant funds.

Posting Date

09/10/2026

Closing Date

Open Until Filled Yes

First Consideration Date

09/17/2026

Advertised Salary

based on experience and internal equity

Duration of the Term

12 months

federal grant-funded position until 9/30/2028

Appointment Percent

100

Work Hours

Normal business hours,

Typical Hours Worked Per Week

Appointment Type

Regular

Scope of Search

External (includes Internal)

If internal, define scope of search

This position requires

No Requirement

If other, please indicate

Department Description and Cultural Expectations

THE UNIVERSITY OF SOUTH DAKOTA : The University of South Dakota is a comprehensive; liberal arts based state institution with an enrollment over 10,000 students. Basic and professional programs are available in the School of Education, School of Business, School of Law, School of Medicine, School of Health Sciences, College of Fine Arts, and the College of Arts and Sciences.

SCHOOL OF EDUCATION : The School of Education is organized into four basic Divisions: Teacher Residency & Education: Educational Leadership; Counseling and Psychology in Education; and Kinesiology & Sport Management. Graduate work is available through the doctorate in several program areas. The Education unit is accredited/approved by CAEP .

The School of Education Center for Student and Professional Services ( CSPS ) offers candidates an energetic and creative environment to assist students throughout their degree program. In addition to academic advising, the CSPS’s staff recruit prospective students in conjunction with USD Admissions, assist students with information and resources for Praxis testing, and provide placement and certification services. The Center is located in Delzell School of Education and serves as a resource for faculty and staff and K‑12 partner districts.

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse. EEO . Diversity and Inclusiveness are values that are embraced and practiced at the University of South Dakota. Candidates who support these values are encouraged to apply.

Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin, or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Contact Information

Working Conditions

Cognitive Requirements

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Protective Clothing/Equipment

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Physical Requirements

Please designate the physical requirements of this position

Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Repetitive Motion, Sitting for sustained periods of time, Use Both Hands, Use of Either Hand, Independently

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Sensory Requirements

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Please check the appropriate response that describe the sensory requirements for this position. Hearing, Peripheral Vision, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day.

Please describe, in more detail, any of the conditions checked above

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed.

If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents Optional Documents

• Resume
• Cover Letter
• Other
• Reference List

The South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take affirmative action to ensure that all employment practices are free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and affirmative action rules and regulations into all of its employment practices. Arrangements for accommodations required by disabilities can be made by contacting the appropriate Human Resources office. Please see the Contact Us section of this webpage for more information.

Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted.

South Dakota Board of Regents
306 E. Capital Ave, Suite 200
Pierre, SD 57501
605-773-3455