Senior Records & Cataloging Technician

Canon USA & Affiliates; El Monte (CA); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Competitive pay & benefits

Training and development

Positive work environment

Employee discounts nationwide

Job summary

Canon USA & Affiliates in El Monte, CA seeks a Records Clerk to digitize, maintain, and retrieve company records. You will handle file creation, labeling, and inter-filing, while ensuring compliance with cataloging rules and regulatory changes.

Responsibilities include managing file storage, retrieval, and client deliveries within deadlines; training peers on tracking software; and supporting scanning tasks as needed.

Qualifications

• HS Diploma or equivalent is required.
• Over 5 years' experience working with records.
• 3+ years’ experience in a professional office environment.
• Knowledge of records software systems, scanners, filing, storage & disposal procedures; proficient in computer skills and using tracking systems.
• Ability to train others on the tracking system in use.
• Excellent customer service, professional attitude and appearance.

Responsibilities

• Maintain files.
• Retrieve files from Records Center for client use; deliver within established time frames; log returns and place back correctly.
• Prepare files for storage; arrange for retrieval from storage when needed.
• Maintain cataloging processes, procedures, and rules.
• Evaluate cataloging system for completeness and efficiency via inventories and retrieval reviews.
• Shift files to accommodate space needs.
• Create files via data entry into file tracking software; label folders; inter-file by alphabet and number.
• May perform document scanning
• Learn new features of file tracking software and stay updated on regulations

Skills

Data entry

Records software

Filing & storage

Customer service

Training others

Office software

Education

HS Diploma or equivalent

Tools

Records tracking system

Scanners

General filing procedures

Job description

Canon USA & Affiliates in El Monte, CA seeks a Records Clerk to digitize, maintain, and retrieve company records. You will handle file creation, labeling, and inter-filing, while ensuring compliance with cataloging rules and regulatory changes.

Responsibilities include managing file storage, retrieval, and client deliveries within deadlines; training peers on tracking software; and supporting scanning tasks as needed.