Records Technician III

Canon USA & Affiliates; El Monte (CA); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Competitive pay & benefits

Training and development

Positive work environment

Employee discounts nationwide

Job summary

Canon USA & Affiliates in El Monte, CA seeks a Records Clerk to digitize, maintain, and retrieve company records. You will handle file creation, labeling, and inter-filing, while ensuring compliance with cataloging rules and regulatory changes.

Responsibilities include managing file storage, retrieval, and client deliveries within deadlines; training peers on tracking software; and supporting scanning tasks as needed.

Qualifications

• HS Diploma or equivalent is required.
• Over 5 years' experience working with records.
• 3+ years’ experience in a professional office environment.
• Knowledge of records software systems, scanners, filing, storage & disposal procedures; proficient in computer skills and using tracking systems.
• Ability to train others on the tracking system in use.
• Excellent customer service, professional attitude and appearance.

Responsibilities

• Maintain files.
• Retrieve files from Records Center for client use; deliver within established time frames; log returns and place back correctly.
• Prepare files for storage; arrange for retrieval from storage when needed.
• Maintain cataloging processes, procedures, and rules.
• Evaluate cataloging system for completeness and efficiency via inventories and retrieval reviews.
• Shift files to accommodate space needs.
• Create files via data entry into file tracking software; label folders; inter-file by alphabet and number.
• May perform document scanning
• Learn new features of file tracking software and stay updated on regulations

Skills

Data entry

Records software

Filing & storage

Customer service

Training others

Office software

Education

HS Diploma or equivalent

Tools

Records tracking system

Scanners

General filing procedures

Job description

Overview

Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.

Responsibilities

• Maintain files
• Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location
• Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
• Maintain cataloging process, procedures as well as rules and regulations
• Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
• Shift files to accommodate needed space as needed
• Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number)

May possibly perform any of the following functions at the direction of the Site Records Manager:

• May be requested to perform document scanning
• Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations

Qualifications

• HS Diploma or equivalent
• Over 5 yrs. Exp. working with records
• 3+ years’ experience in a professional office environment
• Knowledge of records software systems, scanners, filing, storage & disposal procedures; Expert proficiency in computer skills esp. when using records tracking system or quick retrieval, filing & storage of files; Train less experienced records clerk on the tracking system in us
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods standing
• May lift and/or move up to 50 lbs

What We Offer:

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within
• A company focused on creating a positive work and client environment
• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Job Locations

US-CA-EL MONTE

Category (Portal Searching)

Administrative/Clerical

Position Type (Portal Searching)

Regular Full-Time

Fixed Salary

USD $31.00/Hr.

Canon is proud to be an equal opportunity/affirmative action employer. Minority/Female/Individuals with Disabilities/Veteran. We value the diversity of our workforce and knowledge of our people. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identification, national origin, disability, genetic information or protected veteran status, or any other characteristic protected by law.